Information for current staff
Changes to the structure of the academic year (SAY)
The structure of the academic year changed in September 2024.
Resources
Services and resources A to Z
| Service/resource | Summary |
|---|---|
| Academic management | Academic management, executive governance, organisational structure, University hierarchy. |
| Academic Quality and Policy Office (AQPO) | Formerly part of the Education Support Unit (ESU). Quality framework and partnerships; curriculum assurance; student experience. |
| Animal Services Unit | Facilities, services and advice for all staff who carry out research using animals. |
| BEAM (Bristol Education Administration Manual) | Guidance on education administration processes for professional services and academic staff. Requires Single Sign On. |
| Bicycle users group | Advice for cyclists. Training, routes, safety, security and facilities. |
| Blackboard | Blackboard is the centrally supported online learning environment. |
| Bristol SU Online Shop | For University of Bristol branded products from clothing and souvenirs to stationery, visit The Basket, The Bristol SU Shop. |
| Car parking | Permits and charges, parking map, rules. |
| Catering | Menus, prices and information on how to order from each supplier, including charge cards for Source cafés and bars. |
| Centre for Sport, Exercise and Health | Opening times, facilities, clubs, memberships and sports medicine clinic. |
| Contacting people | Staff contact directory. |
| Customer Relations and Student Marketing | Help and resources for staff involved in marketing activity for student recruitment. |
| Develop | Courses and training for staff and PGRs. |
| Digital Education Office | The Digital Education Office supports people across the University in using technology to enhance learning, teaching and assessment. |
| Disability Services | A confidential service providing disability information, advice and guidance. |
| Distance Learning Hub | What online distance learning is; resources, best practice and tools to support delivering teaching online. |
| Equity, diversity and inclusion | Work and family; flexible working; carers; women in academia; policies, reports and training. |
| Estates Assistants | Estates assistance' services (formerly known as portering) and contacts. |
| Estates Office | Request maintenance work or project work via the Estates Office website. |
| eVision | Update and manage student records. Sign in to eVision. |
| Examinations Office | Organising examination sessions; processing the award of degrees, certificates and diplomas; requests for verification of awards. |
| External events | What you need to do if you would like to hold an event externally on the University's campuses. |
| Finance Services | Financial and management accounts; salaries and pensions; income collection; financial planning and budgets; tax; compliance; subsidiary companies; endowment funds and other investments. |
| Financial reporting | List of financial reports that are available through the Business Objects application. |
| FLUFF | Facility to upload large files. Allows users to distribute files (up to 2 GB) to others (both within and outside the University) without transmitting the files by email. |
| Governance and senior staff | How the University is run: policies and strategies; Court, Council and Senate; publications and reports; charter and regulations; divisional and school reviews. |
| Human Resources (HR) | Guidance and policies; staff development and coaching; career framework; salary scales and grading; working environment. |
| Information security and data protection | How to keep the University's data, sensitive research data and your personal data safe. Security awareness, training and policies. |
| Insurance | Property, computer, income, motor/car, legal liability, travel, personal accident and claims. |
| International visits | Guidance for staff receiving international visitors (levels of hospitality, what to remember). |
| IT service desk | First point of contact for questions, problems or requests relating to IT services. |
| IT Services | Technical support for learning, teaching, research and administration across the University. |
| Jobs | Search for jobs (including jobs for internal candidates only); terms and conditions of employment; eRecruit. |
| Key dates | Teaching blocks, student vacation dates, University closures, examinations, graduation ceremonies, University almanac and University Google calendar. |
| Learning Facilities Management | Support for: central teaching spaces (lecture theatres, seminar and tutorial rooms); specialist spaces (labs and computer labs); audio visual equipment; loan equipment; and room requests. |
| Library | Locations and opening times; collections and resources; research support; contacts. |
| Local travel and transport | Local travel information and initiatives. |
| Maps and travel | University Google map and maps to print (University map, student residences and travel map; walking directions and map; Langford campus and local area map). |
| Maternity information | Sources of information; support before, during and after maternity; pay; paternity. |
| Merchandise | University of Bristol branded merchandise. |
| Microsoft 365 | Cloud-powered productivity platform. |
| Multifaith Chaplaincy | Opportunities to explore spirituality, faith and belief; confidential personal support; religious advice and information. |
| MyERP | Guidance, support and training information about the University of Bristol's new integrated Finance and HR system. Replacement for PIMS, Staff info. View and update your personal details. |
| MyReview | Centrally supported online staff review system that supports completion of forms, meetings, and records outcomes. |
| My Students | Find a student by name or programme. Requires Single Sign On. |
| New staff | Frequently asked questions for new staff. |
| Open Access publishing | Open access is free, unrestricted online access to research outputs. |
| Organisational hierarchy | List of all departments, schools and units showing the organisational structure of the University. |
| Our people (University Web Profiles) | Our people is a centrally supported profile system that combines information from other sources into one single online profile. Get help with your profile on SharePoint. |
| Outlook email and calendar | Centrally supported email and calendar used by all staff. |
| Partnerships portal | This portal is for staff across the University who work with external partners, and for those looking to develop partnerships across the public, private and third sectors. |
| Pensions | Universities Superannuation Scheme (USS), University of Bristol Group Pension Plan (UBGPP), University of Bristol Pension and Assurance Scheme (UBPAS), NHS Pension Scheme. |
| People Development | Learning and development opportunities for academic and professional services staff. |
| Positive working at Bristol | How the University supports, recognises and develops its staff. |
| Postal services | How to send post, postal rates and franking. |
| Postgraduate admissions system (Apply Yourself) | System used by staff to process postgraduate applications: ApplyYourself Webcentre. |
| Press and media enquiries | Support for University press releases, publicising research and information on how to talk to the media. |
| Print Services | Posters and banners, printing and stationery, copying, binding and finishing. |
| Proactis | Legacy purchasing system used for purchasing goods, processing supplier invoices, generating invoices for customers, claiming expenses and fees, and authorising spend. |
| Procurement | How to purchase and which suppliers to use. |
| Professional Services | List of Professional Services and their activities. |
| Pure | Centrally supported research information system that enables collection, organisation and integration of information about University research. |
| Recycling | How, where and what you can recycle. |
| Remote desktop | Allows you to work remotely using a full computer desktop (as if you were using your work computer on campus). |
| Re/Play | Re/Play is the new name for Mediasite, the University's centrally supported lecture capture platform, which supports the innovative use of media in teaching and learning. |
| Research facilities and services | List of research facilities, services and contacts (includes the University's equipment catalogue). |
| Research funding | Where to get help to find research funding opportunities (current calls, specific funding, schemes including EU and international funding). |
| Research publicity | How to publicise your work (press releases, events listings, research news and the Directory of Experts). |
| Research staff | Mentoring, career advice, training, research staff reps, and more. |
| Resource Managers Group | Support, peer networking and professional development for resource managers in schools and faculties. |
| Re:Store | Recycling furniture and office/lab supplies between departments around the University. Search listed items or place an advert (works like Freecycle). |
| Salary scales | Salary information. |
| Safety and Health | Guidance, training and policies. |
| Secretary's Office | Legal advice: computer use, compliance, data protection, freedom of information, insurance, records management, student rules and regulations, staff and student discipline. |
| Site Services | See postal services, cleaning or portering. |
| Staff Residential Lettings | Let and managed University portfolio of rental properties. |
| Staff counselling | Counselling, coaching and mediation. |
| Staff discounts | Find out about discounts available to staff. |
| Staff mediation service | Mediation is a voluntary process that supports people in a dispute to attempt finding a resolution. |
| Staff and PGR Intranet | The intranet is available to all staff and PGR students. It features news and events, a range of digital tools, and answers to common staff questions. |
| Staff social | How to get connected with the University community. Events, clubs, people and places. |
| Staff Ucards | How to use your Ucard; lost or replacement cards; photo upload. |
| Staff who support students | Advice and support about independent learning, undergraduate student support, plagiarism and placements. |
| Student info | A system for students to view and update their data. Requires Single Sign On. |
| Style guides | Style guides for web, print, writing, video and audio. |
| Sustainability | Our Sustainability Policy, Climate Action Plans, Net Zero Carbon and Sustainable labs. |
| Timetables | Timetable reports for course units and programmes (allows you to filter lists by faculty). |
| Timetabling and web room bookings | Information for academic and Professional Services staff. |
| UNISON | University of Bristol UNISON branch (trade union). |
| Unit/programme approval | Unit and Programme Management System supporting the process of creating and revising existing units and programmes, and annual unit updates. |
| Unite the Union | University of Bristol Unite the Union branch (trade union). |
| University and College Union (UCU) | UCU University of Bristol branch (trade union). |
| Venues and events | Booking venues for events, meetings and conferences at the University. |
| Visual identity and brand guidelines | Stationery, imagery, maps, signage, University profile, crest, email signatures, logo, Microsoft Office templates. |
| Web publishing style guide | Managing a website; policies; systems and tools; intranets; training and support. |
| Wellbeing resources | Mental health and wellbeing services and support, including work-related stress. |
| Wiki service | Confluence wiki that makes it easy for you and your team to share information. |
| Work and family | How to balance work and family. |
| Yammer | Yammer is the University's chat, networking and community app. |