How to pay your short course fees

We look forward to welcoming you onto a course, and are grateful for prompt payment of fees. Course places are confirmed once fees are paid in full. It is quick and easy to make a card payment via the official University of Bristol eStore - this can be done by you or your admin/finance contact. Further information and step-by-step payment instructions are outlined below, along with details of alternative payment methods.

We aim to send an email reminder to pay your course fees, but at busy times cannot guarantee this. Please be mindful that once the payment due date has passed, provisional bookings are automatically cancelled and made available to others.

Contact us if you are unable to make an eStore payment, are unsure about payment deadlines or the best payment method to choose. We are happy to link in with your finance or admin contact, and recommend you share this page with them.

How would you like to pay?

How to pay by credit or debit card

Paying your fees via the University of Bristol eStore is quick and easy - it is our recommended payment method. Secure payments can be made by VISA or Mastercard and can either be completed by you, or on your behalf by your admin or finance contact. 

To proceed you will need to have:

  1. the name of the person attending the course;
  2. the total value of the order, and
  3. the order code (this begins #BRISTOL and can be found in your booking confirmation email or within your short course booking account).
Step 1: Access the eStore payments page.
Step 2: Input the total cost of your booking in GBP £. Click on 'add to cart'.
Step 3: Input the name of the person attending the course and the order code
 (you may need to scroll down the page to see these). Click on 'continue'.
Step 4: Review the items in your cart and click 'checkout'.
Step 5: Input the email of the person making the payment and select 'checkout as guest'.
Step 6: Follow the on screen prompts to add your card details and finalise a payment.

If you have any problems with your payment, email finance-systems@bristol.ac.uk or contact us.

The eStore has a help link in the page footer which addresses common payment issues.

Payees will receive an email confirming payment. 
If your organisation requires a formal confirmation of payment/invoice this can be requested by emailing short-course@bristol.ac.uk. Please specify your organisation name, address and any additional text you would like included on the invoice.

How to pay by sales invoice [+£60 administration fee]

This option is available if you cannot make a card payment via the eStore. Please be aware that given the additional workload associated with invoice payments, an additional £60 invoice administration fee is levied, which is non-refundable in the event of cancellation.

Invoices are not automatically generated when you select this option at checkout. You must arrange for an official Purchase Order (PO) from your institution, including the £60 administration fee, to be emailed to short-course@bristol.ac.uk before the payment due date. Please be aware that this means we cannot usually accept payment via sales invoice in cases where payment is due immediately or is overdue.
Once a valid official PO is received, we will supply a sales invoice to your organisation for payment. At that point we will also be able to confirm your course place. The University of Bristol payment terms are 30 days. 
If you have not paid the University of Bristol before, your organisation will need to set us up as a new supplier before they can generate a Purchase Order (PO).
If this applies, you will also need to complete and return a copy of this Customer information form (Office document, 56kB) when supplying your PO.
Please refer to our company information below and contact our credit control team at statement-query@bristol.ac.uk if you require bank details confirming.  
Organisation name University of Bristol
Address

Finance Services
3rd Floor, Augustine's Courtyard
Orchard Lane
Bristol
BS1 5DS
Company registration number RC000648
(University of Bristol is a registered charity and this is our royal charter number)
VAT registration number GB991261800
EORI (Economic Operators Registration and Identification number) GB 991 261 800 000
D_U_N_S number 22-505-1309
UEI number HGGEQLJAZ6H3
UTR 922/67127/29294
Contact our credit control team at statement-query@bristol.ac.uk if you require bank details confirming. 
For more guidance view paying a University of Bristol invoice.

How to pay by journal transfer [University of Bristol only]

This option is available for University of Bristol staff and PGR students if fees are to be met from a University of Bristol grant code. Payment is not automatically made if you select this option at checkout, please follow the steps outlined below:

Step 1: If you are not the budget holder, obtain permission to meet the fees from
the relevant UoB grant code.
Step 2: Use the budget code contacts report in ERP to identify the Assistant
Accountant (AA) responsible for the grant code you will be paying from.
Step 3: Provide the AA with your provisional booking details, including course
name, amount due and payment due date. 
Step 4: Request that funds are transferred to C124711-102 (11900) in advance 
of the payment due date.
Step 5: Notify short-course@bristol.ac.uk when complete.