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How to pay your short course fees

It is quick and easy to pay your short course fees via the University of Bristol Online Shop.

Payments can be made via credit or debit card and can either be completed by you, or on your behalf by a nominated administrator or finance contact. Your booking will be confirmed shortly after. Step-by-step instructions are provided below, along with alternative payment options if you cannot use the online shop.

Select a payment method for relevant instructions:

Kindly note we do not offer payment extensions or scheduled payments. Our courses are in high demand, and in fairness to those on waiting lists we need payments settled within expected timescales. If you no longer wish to join a course please let us know as soon as you can, so we may offer the place to someone else.

University of Bristol (UoB) online shop

This is our recommended payment method.

To buy from the online shop, you will need to create an online shop account. You can make secure payments using debit or credit cards (excluding American Express and Diners Club). Payment can either be completed by you, or on your behalf by a nominated administrator or finance contact. 

Step 1: Access our online shop payments page.
Step 2: Overwrite '0.00' with the total amount of your booking in the 'amount (£)' box.
Leave the quantity as 1 and click on 'add to basket'.
Step 3: Click on the pop up 'proceed to basket'.
Step 4: Check the amount is correct and click 'proceed to checkout'. If the amount is
incorrect click on 'clear basket' and return to step 1. 
Step 5: Register as a 'new customer'. If you have previously used our online shop
just log in to your account. Note: your online shop account is separate from
your short course booking account. 
Step 6: Enter the last 4 characters of the booking reference number from your order
confirmation email.
Step 7: Enter the participant name in the box provided and click 'continue'.
Step 8: Enter your credit card details.
Step 9: Review your order, read the terms and conditions, and click on 'confirm
your order'.

Note: funds must credit our account within the timescales specified in your booking confirmation email.

If you have any problems with your payment, email finance-systems@bristol.ac.uk.

The Online Shop offers help & information and has comprehensive FAQs which cover the system in more detail. Contact us if you need any further help.

University of Bristol Journal Transfer (internal only)

Internal University of Bristol staff and postgraduates may use this payment option if fees are to be met from a grant code. Payment is not automatically made if you select this option at checkout, please follow the steps outlined below:

Step 1: If you are not the budget holder, obtain permission to meet the fees from
the relevant UoB grant code.
Step 2: Use the budget code contacts report in ERP to identify the Assistant
Accountant (AA) responsible for the grant code you will be paying from.
Step 3: Provide the AA with your provisional booking details, including course
name, amount due and payment due date. 
Step 4: Request that funds are transferred to C124711-101 (11900) in advance 
of the payment due date.
Step 5: Notify short-course@bristol.ac.uk when complete.

Note: funds must credit our account within the timescales specified in your booking confirmation email.

Sales invoice

For ease and expedience, we recommend paying course fees via our online shop using a credit or debit card. If this is not possible, we may be able to accept payment via sales invoice. Please be aware this is the exception and is conditional upon the following:
 
Payment by invoice will incur an additional £40 invoice administration fee, which is non-refundable in the event of cancellation.
You must arrange for an official Purchase Order (PO), including the £40 administration fee, to be emailed to short-course@bristol.ac.uk no more than 7 days after the booking date, and in advance of the course. 
We cannot accept payment via sales invoice in cases where payment is due immediately or is overdue. 
University of Bristol sales invoice payment terms are 30 days. 
We do not automatically send out a sales invoice if you select this option at checkout. Instead you, your nominated administrator or finance contact need to email a copy of the PO to short-course@bristol.ac.uk within the timescale outlined above. Once a valid official PO is received, we will supply a sales invoice to your organisation for payment. At that stage we will also be able to confirm your course place. 
 
If you need to set up the University of Bristol as a new supplier to your organisation, refer to the section below. If this applies, you will also need to complete and return a copy of this Customer information form (Office document, 56kB) when supplying your PO.
 
For more guidance view paying a University of Bristol invoice.
 

Additional information if paying via invoice:

How to set up the University of Bristol as a new supplier to your organisation

If you have not paid the University of Bristol before, your organisation will need to set us up as a new supplier in order to generate a Purchase Order.
 
To assist them, please provide them with our company information and PDFs of our confirmed bank details, both of which are provided in the section below. If this applies, you will also need to complete and return a copy of this Customer information form (Office document, 56kB) when supplying your PO.
 
For further information contact sales-purchaseorders@bristol.ac.uk.
 

University of Bristol company and banking information

Income account confirmation (PDF, 121kB)
Income account details (PDF, 89kB)

Organisation name University of Bristol
Email address for invoices, statements etc purchasing-invoices@bristol.ac.uk
Invoice address

Accounts Payable, University of Bristol
3rd Floor, Augustine's Courtyard
Orchard Lane
Bristol
BS1 5DS

Please note, all invoices should be sent via email to purchasing-invoices@bristol.ac.uk
Company registration number RC000648
(University of Bristol is a registered charity and this is our royal charter number)
VAT registration number GB991261800
EORI (Economic Operators Registration and Identification number) GB 991 261 800 000
D_U_N_S number 22-505-1309
UEI number HGGEQLJAZ6H3
UTR 922/67127/29294

University logo on T-shirt of helper during open day Help & support


We answer common questions about paying short course fees in our FAQ section.

The Online Shop offers help & information and has comprehensive FAQs which cover the system in more detail. 

Contact us if you need any further help.

Payment is required to secure a confirmed course place


Please be aware that once payment due dates have passed, unpaid provisional bookings are automatically cancelled. 

Payment due dates are calculated according to the timescales outlined in our booking terms and conditions.

In each individual order, the course earliest in the academic year is used to calculate the payment deadline.

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