A-Z policies, procedures and guidance

We are aware that employment policies previously referred to as Ordinances 25-31 have now been amalgamated into Ordinance 10. The content of the policies remains unchanged. The HR team are currently working to update all associated documentation, including HR webpages, as appropriate.

Our policies are regularly reviewed to ensure they are LGBT+ inclusive

A to Z policies, procedures and guidance

We are in the process of moving information for staff to the Staff and PGR intranet. In the meantime, you can still find policies, procedures and guidance below.

For current vacancies and staff benefits, see our working at Bristol pages.

Our formal policies, procedures and guidance support how you work at the University, and let you know where to get help if you need it. We regularly review our policies to make sure they are LGBT+ inclusive.

Policies, procedures and guidance A to Zhidden keywords

Absence and health policy and guidance, including supporting mental health - this replaces the sickness absence policy

time off, unwell, ill, leave, medical, appointments 

Academic leadership and management pay supplements

salary, bonus

Acceptable behavior at work policy and guidance (PDF, 190kB)

conduct, misconduct 
Adoption leave policy, including surrogacy arrangements home, family, fostering
Advance payments policy salary
Alcohol and substance misuse policy wellbeing, drugs
Anti-corruption and bribery policy (PDF, 579kB)  
Associates policy recruitment
Blended working policy and guidance (staff access only) home, flexible, hybrid
Campus internships scheme (PDF, 116kB)  

Capability (ill health) procedure - previously Ordinance 31, this is now Ordinance 10. The policy has not changed.

health, absence 

Capability (performance) procedure - previously Ordinance 29, this is now Ordinance 10. The policy has not changed.

management
Career break scheme leave, absence 
Carers and parents at work home, family, children, caring
Casual and short term staff - guidance for managers temporary, tss
Childcare voucher scheme and tax-free childcare home, family, children
Clinical academic staff  
Compassionate and dependants leave and support for carers home and family, leave and absence 

Conduct procedure - previously Ordinance 28, this is now Ordinance 10. The policy has not changed.

 
Cultivating research-rich education and teaching excellence (CREATE) policy personal and professional skills 
Dealing with the death or serious injury of a staff member (PDF, 202kB) accidents, first aid and emergencies 
Disclosure and barring service (DBS) policy criminal conviction
Discretionary point scheme  merit, reward, pay rise
Dismissal - clinical academic contracts  nhs

Dismissal - some other substantial reason - previously Ordinance 30, this is now Ordinance 10. The policy has not changed.

 
Emeritus professor status  resign, retirement
Ethics of research policy and procedure  
Fertility policy home, family, ivf, iui
Fixed-term contracts policy and guidance recruitment, getting approval to recruit
Flexible retirement guidance, Universities Superannuation Scheme (USS) pension 
Flexible working policy work-life balance
Gender-based violence and abuse policy and support  wellbeing 

General principles and definitions for HR employment - previously Ordinance 25, this is now Ordinance 10. The policy has not changed.

 
Grade M procedures promotion, progression, job evaluation, descriptions
Grievance procedure for staff grievances  
Honorary and visiting academic status  
Information security policy, guidance and training  IT, data
International mobility policy for staff travel, overseas
Interview expenses policy travel cost

Initial service review procedure - previously Ordinance 26, this is now Ordinance 10. The policy has not changed.

new, probation 
Jury service and witness policy leave, absence, court
Leaving the University procedure resignation, resigning
Managing through the menopause policy and guidance (PDF, 202kB) wellbeing 
Maternity policy and guidance leave, home, family, parents
Merit pay scheme  
Outside work policy  
Parental leave scheme home, family, parents
Parents and carers initiatives and guides home, family
Paternity and partner leave policy home, family, parents
Part-time teachers hpt
Pensions - accessing your pension benefits retirement
Pension salary exchange scheme  
Progression procedure for academic staff promotion, progression 
Promotion procedure for academic staff promotion, progression  
Public duties and volunteering, including volunteer reserve forces leave and absence  
Reasonable workplace adjustments for staff with disabilities  

Recruitment and selection guidance

hiring, advertising, interviews
Recruitment and retention supplements pay, salary
Redeployment policy and guidance URP, redundancy

Redundancy procedure - previously Ordinance 27, this is now Ordinance 10. The policy has not changed.

URP, redundancy
References and how to write them  
Relocation expenses policy  
Removal from an additional post dismissal
Research governance and integrity policies and guidance  ethics 

Returning carers' scheme

home, family, parents, award, funding, academic, research
Rules of conduct for staff misconduct, behaviour
Secondments policy (PDF, 300kB) personal professional skills 
Sexual harrassment policy (PDF, 127kB)  
Sexual misconduct policy (PDF, 97kB) relationships 
Shared parental leave policy home, family, parents
Staff mental health and wellbeing strategy (PDF, 4,780Kb)  
Stress management for work-related stress wellbeing, health
Study leave and leave of absence (academic staff) absence, training
Study leave and financial support (professional services staff) absence  
Teaching expectations of research staff (Office document, 39kB) academic
Teaching support roles (hourly paid) recruitment, job evaluation description
Term-time and seasonal working - managers guide (PDF, 152kB) flexible
Trans and non-binary staff inclusion policy and guidance‌ equality, diversity
Unauthorised absence policy (PDF, 177kB) leave, absence, holiday
Undergraduate students employment hours - guidance for managers (PDF, 123kB)  
UK visas and immigration information for managers and staff overseas, international
Whistleblowing policy grievance
Wolfson Awards for outstanding scientists salary enhancement
Work experience placements apprenticeships, placements 
Working time regulations and workload agreement