Casual, Academic and Guest

Our Casual, Academic and Guest (CAG) team will work with you to place your chosen worker, guest or colleague in role.

Vacation Internships

All summer vacation scholarships/studentships will be processed via the TSS CAG service from 2020. We have provided some guidance on this: Student vacation roles guidance (PDF, 200kB). Please do contact us if you have any questions about requesting these roles via the CAG service. 

Please note that internships are not administered via the TSS CAG team. They can be arranged via HR, and guidance on these is available here: http://www.bristol.ac.uk/media-library/sites/hr/documents/policy/campus-internships/Campus-Internships-Scheme-Feb-2019.pdf. Roles that fall outside of the internship scheme will be treated as normal casual roles administered via the TSS and must be paid a minimum of £9.30 per hour.

New student-specific contracts

The TSS has developed a new contract that will help in addressing many of the issues raised by managers using the TSS for student workers. It will not be suitable for all purposes, but it does widen the options available for recruiting student workers. The new contracts enable us to offer 12-month contracts to students working at the University on student-specific roles i.e. roles that can only be filled by students due to the nature of the work. If a role could be filled by a regular worker, it is not eligible for this contract. This contract does not replace the arrangements for Research Assistants or HPTs, who should be employed via the Employee Service Hub in the normal way.

Guidance and support documents will be updated with this information shortly and we also have a Student-specific contracts (Office document, 16kB) overview which may be helpful for reference.

Employing workers via the CAG service

Managers who intend to engage any worker or individuals for short term assignments must first consult Guidance on engagement and payment of individuals (Office document, 37kB) which determines the appropriate process to be followed. We have reduced the types of engagement that have to be processed by TSS and this guidance makes it clear how engagements can be progressed. You may also find it helpful to read the Introduction to the TSS (Office document, 21kB) and our Quick Guide - who to contact (Office document, 15kB)The CAG team are on hand if you would prefer to speak to someone directly. Please do drop us an email at tss-cag@bristol.ac.uk.

UKVI and Compliance

All employees or workers (including any student working for the University) must be registered with the CAG service prior to starting work to enable the University to complete the Right to Work check and, in the case of students on Tier 4 visas, to check the hours to be worked against work completed elsewhere within the University to ensure that they can complete the requested hours without breaching their visa restrictions.

Please be aware that processing and registration of workers takes up to 3 weeks to complete, so please do send your request in good time for processing. Workers cannot work or be paid until they receive their contract and timesheet from the CAG team so please encourage your workers to complete and return their forms and attend for registration when they hear from us. If a worker is already registered with the TSS we will still need to complete the registration process on each occasion of work – workers will not need to resubmit their RTW documents if they remain valid, but we must check compliance and issue a contract prior to the individual starting work. Managers must complete a CAG CRF (Office document, 76kB) and submit it to the team at least 3 weeks prior to the required start date for the role. Please refer to the Compliance note for managers (Office document, 15kB) for further information on this. 

Please note that we must receive a signed copy of the contract from the worker before a timesheet can be issued. This is required for audit purposes to indicate that the individual has read the terms and conditions of their employment and accepts them.

UoB students working on casual assignments. Undergraduate students are advised to not work more than 15 hours per week in term-time. International students who hold a Tier 4 student visa to study in the UK are subject to working restrictions imposed by the UKVI (UK Visas & Immigration). The permission to work, or lack thereof, is evident on the student’s visa vignette in their passport or on their Biometric Residence Permit (BRP) card. The TSS will assess all students right to work and document it appropriately. Students will not become eligible for assignments that would permit working beyond their UKVI permission. More information on Tier 4 working is available here.

Bristol Futures Engagement Opportunities can help if you would like to promote roles from volunteering and outreach activities through to mentoring and internships. This may be helpful if you do not have students already secured for your role(s). More information on using this service is available here: https://www.bris.ac.uk/bristol-futures/intranet/staff-actions/engagementopportunities.html?ticket=ST-44938190-Y4gdLJdMVENuvd9g6INo-0561bb5813ee


CAMPUS INTERNSHIPS: Please note that internships are not administered via the TSS CAG team. They can be arranged via HR, and guidance on these is available here: http://www.bristol.ac.uk/media-library/sites/hr/documents/policy/campus-internships/Campus-Internships-Scheme-Feb-2019.pdf. Roles that fall outside of the internship scheme will be treated as normal casual roles administered via the TSS and must be paid a minimum of £9.30 per hour.

Contact details

Please contact tss-pay@bristol.ac.uk if you have any questions about pay or holiday. The University's Advance Payment Policy  explains the process for considering emergency payments.

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