Human Resources

Guidance, information and policies

• A-Z Policies, procedures and guidance
• Terms and conditions
• About PIMS

Staff resourcing

• Information about BORIS
• Recruitment and selection
• Salaries
• Grading, promotions and progression

Organisational development

• Staff Development
• Change management
• Equality and diversity
• Career coaching
• Research staff

Working environment

• The PWE agenda
• Health and safety
• Supporting international staff
• Green university
• Staff counselling

Forms

Form Name	Description
Academic Leadership and Management Pay Supplement form (Word, 35Kb)	To be used by Heads of Departments and Deans when making a case for the payment of a supplement for a role falling within "other" categories (see the related policy section)
Access to work application form (Word, 205Kb)	Request for equipment or personal support in the workplace for disabled staff
Additional service payments form (Word, 48Kb)	For use in making a case for an additional service payment for a one-off task, project or significant contribution that is not normally part of a staff member's role
Adoption leave form (Word, 62Kb)	For use by individuals wishing to apply for Adoption Leave (see also Keeping in touch day (during maternity/adoption/additional paternity leave) form (Word, 21Kb)
Candidate interview assessment form and guidance notes (Word, 112kb)	For use by individual interview panel members in the recruitment process
Career break application (Word, 32Kb)	To be completed by the employee at least three months prior to the commencement of the proposed break
Certification of sponsorship questionnaire - Tier 2 application (Word, 112Kb)	Information required for a Certificate of Sponsorship (CofS) - Tier 2 application
Certification of sponsorship questionnaire - Tier 5 application (Word, 89Kb)	Information required for a Certificate of Sponsorship (CofS) - Tier 5 application
Change of employment details form (Word, 42Kb)	To be submitted by managers to notify changes in employment details of existing staff
Casual/short-term staff draft contracts	Recommended standard contract (Word, 29Kb) for use by departments engaging staff for more than 4 weeks on a casual 'as and when required' basis Recommended standard contract (Word, 29Kb) for use by departments engaging staff on a regular basis for more than 4 weeks but less than 3 months
Childcare voucher scheme form (PDF, 447Kb)	Accor childcare vouchers - salary sacrifice form
Delayed progression date form (Word, 35Kb)	Making a case for a delayed date for consideration for progression
Dependants leave notification form (Word, 60Kb)	To be completed by an individual who wishes to take unpaid Dependants Leave to care for dependants.
Flexible working application form (Word, 39 Kb)	To be completed by an individual who wishes to apply for flexible working in accordance with the University's Flexible Working Policy.  (NB.  Where the reason for the request is to undertake a period of study or training, a Time for Training Application Form should instead be completed).
Further particulars templates and guidance	To be completed by departments when producing further particulars for vacancies
Grade M procedures (Word, 50Kb)	Making a case for movement within Grade M for Professorial Staff
Grading and re-grading (for Support staff)	Request for re-evaluation of role form (Word, 4Mb) Appeal against re-evaluation result form (Word, 4Mb) Request for an evaluation of new/vacant role form (Word, 4Mb)
Honorary staff record forms	To be completed for non-payroll staff in various roles within the University: Staff with academic status (Word, 54Kb) Staff without academic status (Word, 48Kb)
Hourly-paid teachers (HPTs)	HPT staff record form (Word 117kb) HPT tracking spreadsheet (Excel 84kb HPT fee claim form for staff with a contract (Excel 38kb HPT fee claim for staff without a contract (Excel 73kb))
Interview expense claim form (PDF,19Kb)	Form obtainable via this Finance Office link
Interview panel report and authorisation of appointment (Word,95Kb)	To be completed by the chairperson of the interviewing panel
Job application forms: select form according to type of vacancy	Research and Teaching job application form (Word, 293Kb), for Research and Teaching vacancies (including Clinical) Support job application form (Word,598Kb), for Professional and Administrative Services and Technical Services vacancies Operational Services job application form (Word, 545Kb), for Operational Services vacancies SPR application form (Word 112kb) for SPR process area ring-fenced vacancies
Maternity leave	Maternity leave application form (Word, 33Kb) Keeping in touch day (during maternity/adoption/additional paternity leave) form (Word, 21Kb)
Parental leave application form (Word,40Kb)	To be completed by an individual who wishes to apply for leave under the Parental Leave Scheme
Paternity leave	Ordinary paternity leave application form (Word 71kb) to be completed by eligible employees taking up to 2 weeks paid leave following the birth or adoption of a child Additional paternity leave application form (births) (Word 93.5kb) to be completed by eligible employees applying to take up to 26 weeks leave where the mother has returned to work Additional paternity leave application form (adoptions) (Word 95.5kb) to be completed by eligible employees applying to take up to 26 weeks leave where the adopter has returned to work
Pension Salary Exchange	Opt In Form (Excel 165.5 kb) Opt Out Form (Excel 166 kb)
Practical Steps vacancy authorisation pro formas: select form according to type of vacancy	Vacancy authorisation pro-forma (Word,236Kb), to request Practical Steps authorisation to recruit to a core-funded vacancy in a Faculty Vacancy authorisation pro-forma (Word,230Kb), to request Practical Steps authorisation to recruit to a Professional and Administrative Services vacancy in a Support Services Division Vacancy authorisation pro-forma (Word, 228Kb), to request Practical Steps authorisation to recruit to an Operational Services vacancy in a Support Services Division
Progression (academic)	See the relevant section for procedural information, supporting documentation and forms related to Academic progression
Promotion (academic)	See the relevant section for procedural information, supporting documentation and forms related to Academic promotion
Recruitment and Retention Supplements	Type 1 business case form (Word,125Kb) Type 2 business case form (Word,102Kb)
Removal expense claims (PDF,7Kb)	Finance Office form to be used for claiming removal expenses
Shortlisting record (Word,80Kb)	Pro forma to be used for shortlisting applicants for vacancies (see also the example Shortlisting matrix (Word,96Kb), for use in assessing applications during shortlisting process)
Sickness absence return (Word, 36Kb)	To be completed each week for department by departmental sickness reporter
Sickness absence notification (Word, 35Kb)	To be completed by the employee on return from sickness absence
Staff review and development	Research and teaching staff on pathways 1, 2 and 3 (Word, 278Kb) (red form) Staff on grades J and above (excluding research and teaching staff) (Word, 191Kb) (green form) All staff on grades E-I (Word, 266Kb) (purple form) All staff on grades A-D (Word, 231Kb) (orange form) Heads of Departments and reviewers only: Overall departmental planning form (Word, 22Kb) Statement of completion form (Word, 44Kb)
Time for Training Application Form (Word 101Kb)	To be completed by an individual who wishes to apply for time off for training in accordance with the University's Flexible Working Policy
Wellcome Trust Value in People award (Word, 150Kb)	Application for support from the fund for research and teaching staff
Women returners scheme (Word, 47Kb)	Application form for women lecturers/senior lecturers/professors within the faculties of Engineering, Science and Medical and Veterinary Sciences

(Back to top)