Resourcing forms bank

• Vacancy authorisation and advertising
• Job description and person specification templates
• Selection and interview
• Job offers and contracts

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Vacancy authorisation and advertising

• Staffing requests are made via the Staffing request form in MyERP.  See also Submitting your vacancy for advertising.
• Advertising Pro Forma (Office document, 46kB) This captures your advert text and other information.  It needs to be completed when submitting your vacancy for advertising.

Job description and person specification templates

Check the practical guidance on what to do before submitting a staffing request to ensure you have an up‑to‑date and approved job description for Professional Services or Academic roles.

• Academic career pathway one - Job Description and Person Specification Templates and Guidance 
  To be completed when producing job description and person specification documents for academic career pathway one vacancies.
• Academic career pathway two - Job Description and Persion Specification Template and Guidance 
  To be completed when producing job description and person specification documents  for academic career pathway two vacancies.
• Academic career pathway three - Job Description and Person Specification Template and Guidance 
  To be completed when producing job description and person specification documents  for academic career pathway three vacancies.
  
• Chair Job Description and Person Specification Template non-clinical (Office document, 268kB)
  To be completed when producing job description and person specification documents for Chair appointments.
• Professional Services Job Description and Person Specification Template and guidance
  To be completed when producing job description and person specification documents for Operational Services, Professional & Administrative Services and Technical Services vacancies.

Selection and interview

• Pre-screening Template (Office document, 45kB)
  This template supports hiring managers in shortlisting and in pre‑screening candidates prior to confirming interview invitations.
• Shortlisting Matrix (Office document, 307kB)
  Example matrix for use in assessing applications during off-line short-listing process. 
• Candidate interview assessment (Office document, 196kB)
  Individual panel members assessment of candidates interviewed.
• Selection Panel Report Form (Office document, 194kB)
  Chairperson's report on panel's decision.
• ‌Interview Arrangement Form (Office document, 20kB)
  This form enables the Resourcing Team to schedule the interviews.
• Interview Arrangement - For ESS and Finance Services ONLY (Office document, 20kB)
• Interview Expenses Form (PDF, 649kB)
  For candidates to claim interview expenses.
• Face to Face Interview Invitation Template (Office document, 17kB)
  Interview invitation template specifically for Engineering
• Virtual Interview Invitation Template (Office document, 16kB)
  Virtual interview invitation template specifically for Engineering
• ‌Sponsorable Appointment Assessment Form (Office document, 148kB)
  Sponsor assessment form to be completed by the recruiting manager prior to verbal offer.
• Interview Questions Template (Office document, 137kB)
  (Blank template for planning and documenting interview questions, positive and negative indicators, and scoring.)
  
• Mock Interview Questions Template - Completed Example (Office document, 130kB)
  (This completed interview question template serves as a reference to support hiring managers in structuring and documenting interviews in line with best practices.)

Job offers and contracts

• Conditions of Contract Form (Office document, 47kB)
  Complete this form with offer details when you have verbal offer acceptance.
• Salary offer rationale form (Office document, 77kB)
  If you wish to offer above the bottom spine point of the salary range for the grade of the role, this form needs to be completed and sent to the relevant HRBP.
  
• Visa Requirement form (Office document, 62kB)
  To be completed by the hiring manager if the successful candidate requires a visa to work in the role.