Interest free loans for bus and train season tickets


How the scheme operates

A member of staff can apply for a bus or train season ticket, but rather than having to buy the ticket themselves the University of Bristol will purchase it on their behalf. The member of staff then repays the cost of the ticket in either 5 or 10 monthly instalments directly from their salary. By purchasing a season ticket in this way staff will receive an additional 10% discount from the cost of a First Bus season ticket, but there is no discount for the rail season ticket. Staff can use the scheme to obtain a rail season ticket from any rail company.

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How to apply for a bus and for a train season ticket and interest free loan

Complete the necessary application form

Determine the cost of the ticket

Send the bus or train application form (and interest free loan application form) to the Salaries Section 

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How long does an application take to process?

Once Payroll have received the completed form you must allow 15 working days for the ticket to be processed and be ready for your collection.

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What happens if I leave the University before the whole loan has been repaid?

The balance of the loan will immediately become repayable and will be recovered from the employee's final salary. Please note that if the balance of the outstanding loan is larger than the employee's final pay cheque, the individual will be required to repay the total outstanding balance before their last date of employment at the University of Bristol. If the season ticket is returned to Payroll before the member of staff has left the employment of the University, a refund of the outstanding balance of the season ticket will be sought from the relevant transport operator (please note an administration fee may be charged by the transport operator). When the University of Bristol has received the outstanding balance of the ticket from the company, it will be repaid to the member of staff in the form of a cheque. It should be noted that refunds are calculated by transport operator and are not made pro rata.

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What happens if I no longer want or need the season ticket?

The season ticket must be returned to Payroll and the balance of the loan will immediately become repayable and will be recovered from the employee's next pay slip. If the balance of the outstanding loan is larger than the employee's next pay slip, individual arrangements will be made for recovering the balance. The University of Bristol will request a refund of the outstanding balance of the season ticket from the relevant transport operator. When the University of Bristol has received the outstanding balance of the ticket from the operator, it will be repaid to the member of staff through the Payroll.

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What happens if my bus pass or rail season ticket  is lost or stolen?

If you lose your rail season ticket please see advice provided by National Rail.

First Bus operate a pass replacement scheme. It costs £30 per year to take part in this scheme and will allow one replacement within that year. Original receipt and pass replacement scheme paperwork must be produced - copies will not be accepted. This needs to be purchased at the same time as the annual ticket. For further details see their Conditions of Use attached to the application form).

If you have any specific questions please contact the Payroll and Pensions team at 3rd Floor, Augustine's Courtyard, Orchard Lane, Bristol, BS1 5DS. You can telephone (0117) 42 82615 or email payroll-pensions@bristol.ac.uk 

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