Workstations and DSE
Setting up a comfortable workstation
Setting up your workstation and display screen equipment (DSE) correctly is essential for your comfort at work and for your long-term health.
This applies whether you use the same desk each day or switch workspaces frequently, and whether you are on campus or working from home.
|Set up your workspace correctly using the workstation and DSE e-learning module.|
Purpose: Training to set up your workstation correctly to prevent health effects.
Resource: Workstation e-learning module
Completed by: All University staff using computers
When: New staff induction and every 12 months
Risk assessment flowchart
Purpose: Visual overview of the DSE risk assessment process with links to resources. Recently simplified and adapted to reflect the new ways University staff work, this process has been designed with flexibility in mind, covering multiple workstations across different locations. Therefore, this process can be applied to any DSE user, wherever they work, including:
- home working
- working on campus with a fixed desk
- NWoW on campus
- working while travelling
- other types of remote working
- a mix all working styles
Resource: DSE risk assessment flowchart
Relevant for: All University staff using computers, local DSE assessors and SSAs.
Purpose: Forms part of the DSE risk assessment process by identifying whether further adjustments to the workstation or actions are needed.
Resource: DSE self-assessment form
Completed by: Individual using computer and workstation
Submitted to: Local DSE assessor
When: After the individual has worked through the e-learning module, followed the guidance and completed the checklists but the issues remain unresolved.
Home working guidance and checklist
Purpose: Practical advice and checklist for working from home safely.
Completed by: Individual working from home.
Home workstation support process flowchart
Purpose: Visual overview of the process for supporting home working with details about collecting existing equipment and purchasing new equipment.
Relevant for: Individuals working from home, line managers and local DSE assessors.
Purpose: Guidance on managing the DSE risk assessment process.
Resource: DSE assessors’ handbook
Relevant for: Local DSE assessors.
Ergonomic equipment loans
This service is unavailable until at least Easter 2021.
Purpose: Loaning ergonomic equipment to members of staff to try out before these are purchased locally.
Completed by: The person who requires the loaned equipment.
When: Following a DSE self-assessment and review.
Specialist chairs can be viewed and tried at 1-9 Old Park Hill but not loaned. Local DSE assessors can arrange this by making an appointment: email email@example.com or call 88780. Specialist chairs can then be purchased from Bridgend Office Furniture (BOF).
For a standard replacement chair where there are no underlying health conditions, there is usually no need to view or try specialist chairs and instead, BOF’s Coast chair can be ordered through MyERP’s marketplace.
Purpose: Form for claiming back the cost of an eye test and glasses for DSE use.
Resource: Eye test authorisation form
Completed by: The person who has had the eye test.
DSE visual checklist
Purpose: Reminder of how to set up your workstation correctly.
Resource: DSE visual checklist
Completed by: Individuals using display screen equipment (DSE).
When: Every time you set up a new workstation.
Read the policy on using display screen equipment.
Referrals to the Occupational Health Service
If you have an underlying health condition that could affect you when using display screen equipment, you may need an Occupational Health referral.