Researchfish FAQs for staff

FAQs for staff

What do I need to do?

UKRI expects all their PIs to submit outcomes information during an annual submission period.

Actions required include:

When is the next submission period?

The next UKRI submission period will be 4th February to 14th March 2019. Researchers will need to log on to Researchfish and submit their return between the start of Monday, 4th February 2019 and 4pm on Thursday, 14th March 2019. However, Researchfish is open for researchers to enter details at any time.

Does this submission period apply to all funders?

A number of other public funders and research charities also seek feedback from researchers via Researchfish. The majority of these (e.g. NIHR and BHF) have now brought their submission periods in line with UKRI.

***New for 2019***

How and when will I be contacted?

Emails from funders (e.g. UKRI, NIHR, CRUK) and/or Researchfish will be sent to the email address for each PI that is listed in Je-S, starting in early January 2019. Please be sure to check your email, including your junk/spam folder; if you do not receive a communication you are expecting, let us know.

Will a sanctions policy be applied?

It is a condition of receiving funding from Research Councils that the principal investigator (PI) completes Researchfish. Investigators are asked to complete Researchfish each year during the award and for a number of years after the award has finished. Failure to complete Researchfish can result in sanctions for PIs until such time as they provide feedback on their outputs.

The UKRI harmonised cross-Council Sanctions Policy is available at: https://www.ukri.org/files/legacy/research/sanctionspolicy2017-pdf1/

Non-UKRI funders may adhere to the UKRI sanctions policy. Check with your funder if you have questions about this.

***New for 2019***

Cancer Research UK's sanctions policy differs from the UKRI policy in that failure to comply with a valid annual Researchfish submission will result in CRUK withholding payments to the host institution (i.e. the sanction applies ot the whole University, not just the researcher) as detailed in their grant conditions and Researchfish policy.

Is it mandatory that I submit outcomes for my grant?

Yes. If the required annual update for an award is not submitted on time, the Research Council may apply the following sanctions: the researcher may be unable to apply (either as a Principal Investigator or as a Co-Investigator) for further awards from any Research Council OR if the award is still current, payments for the award may be withheld, until such time as the PI becomes compliant.

The harmonised cross-Council Sanctions Policy (see link above) applies to all Research Council funded award holders from 2015 (note - this does not apply to students).

It states: "All UKRI-funded researchers  ... are required to provide an annual update of information relating to the outputs, outcomes and impacts (referred to as research outcomes) that arise from their UKRI funded research ...(and) to provide these updates annually during the period of the awards and usually for five years after their awards have finished." 

Do I need to submit outcomes for a grant that ended several years ago?

Researchers are asked to provide updates annually during the period of the awards and usually for five years after their awards have finished.

Where there are no new outcomes to submit, you can indicate this by adding “not applicable this year” as an answer to the mandatory questions, and clicking the submit button in the usual manner.

Researchers also have the opportunity to discuss with UKRI when they feel that no further outcomes will arise from an award and request that the award is ‘closed’ in Researchfish. If you think this is the case, contact UKRI by email: researchoutcomes@rcuk.ac.uk

What do I do if I do not have any outcomes to report?

Where there are no new outcomes to submit, you can indicate this by adding “not applicable this year” as an answer to the mandatory questions, and clicking the submit button in the usual manner.

Researchers also have the opportunity to discuss with UKRI when they feel that no further outcomes will arise from an award and request that the award is ‘closed’ in Researchfish. If you think this is the case, contact UKRI by email: researchoutcomes@rcuk.ac.uk.

Should PhD students submit outcomes for their studentships?

UKRI will only be asking for students who are in the third or later year of their studies to submit their outcomes, i.e. students whose awards started on or before the 4th February 2017.

Please note:

a) The common sanctions policy does not apply to students, though overall institutional compliance may be considered in making future doctoral training awards.

b) Research Councils may publish details of the outcomes that students enter through various channels including Gateway to Research.

What should I do if I am no longer at UOB or am on a period of extended (e.g. maternity, medical) leave?

Research Organisations have a responsibility to confirm annually with the Research Councils which grants are expected to complete an annual outcomes submission and for ensuring compliance of grant holders at their organisation. If there are reasons why this is not possible or appropriate, we are able to flag an award accordingly. Please contact research-outcomes@bristol.ac.uk if you think this applies to you.

What should I do if I can’t see one of my awards?

Awards are added to Researchfish when your Funding Organisation supplies them with the required information. Depending how frequently your Funding Organisation supplies this information, a new award may not appear in the system immediately. Alternatively, your award may be listed against a different individual (e.g. a previous PI).

If the details relating to an award/grant associated with your account are incorrect, you should contact your funder in the first instance, as Researchfish are unable to change award details. You can contact your funder through the Researchfish website: https://eval.researchfish.com/helpwiz/contactfunder

If you have issues with the Researchfish system, please contact support@researchfish.co.uk
If you have queries related to an award, please contact researchoutcomes@rcuk.ac.uk.

Can I re-use my Pure entries in Researchfish?

Publications in Pure that are related an award will automatically be uploaded to Researchfish. For the Pure data to be used there must be a DOI or PubMed ID on the publication record and a valid funder reference code within the project record. Additionally, Bristol must be the project lead organisation. More information about Researchfish/Pure interoperability is available.

As well as the publications upload, it's possible to copy and paste any information you enter in to Pure by extracting the data as a Word document, for example:

What happens to my data?

UKRI wants to exploit the outcomes data information fully and share with others, in order to convey the quality and impact of the UK research base. Outcomes information from Researchfish is published via the UKRI Gateway to Research (http://gtr.rcuk.ac.uk/).

Read more on the new Researchfish Why Report? page.

Where can I find further information?

Contacts: