HubStar booking system

How to book a study or workspace in The Sheds, Sloane Robinson Building or Howard House using HubStar.

On this page

Teaching room bookings for staff

To book a teaching room for a non-teaching event during scheduled class time, follow the process on our other room booking guidance page.

Find out about booking a room for teaching within core hours.

How to book a room or desk

Staff and commercial members can book a room or desk via HubStar.

Book using the website

To book:

  1. Sign into the booking system (HubStar), using your University of Bristol account. The first time you log in, you might need to use token ‘UOB’.
  2. Select the plus sign and then ‘Book a room’ or ‘Book a desk’.
  3. Use the top menu to choose your date and time.
  4. Select the 3 lines to the right of the 'Back' button to apply filters, including location.
  5. Choose any green room on the map, or select one from the list.
  6. Select 'Select Location'.
  7. Select 'Confirm Reservation' to complete your booking. 
  8. You might need approval before a room booking is confirmed.

More detailed guides:

Book using the app

You can book using the HubStar Connect mobile app. Download it from the Google Play or App Store.

Read our HubStar mobile app user guide (PDF, 3,195kB) for more detailed information.

Book using Outlook

You can book a room through Outlook using a plug in:

Sloane Robinson Building

Sloane Robinson Building users should still read the standard user guides to understand how the system works. However, some spaces in the building have different booking rules and permissions. Staff can access our HubStar guidance on SharePoint for further information.

How to book a study space

Students can book a study space at the Sloane Robinson Building via HubStar.

Book using the website

To book:

  1. Sign into the booking system (HubStar), using your University of Bristol account. The first time you log in, you might need to use token ‘UOB’.
  2. Select the plus sign and then ‘Book a study space'. Study spaces are a mix of rooms and desks. If the space number has a hyphen in, this is a desk.
  3. Use the top menu to choose your date and time.
  4. Select the 3 lines to the right of the 'Back' button to apply filters.
  5. Choose any green room on the map, or select one from the list.
  6. Select 'Select Location'.
  7. Select 'Confirm Reservation' to complete your booking.
  8. You might need approval before a room booking is confirmed.

Read our HubStar study space guide (PDF, 1,308kB) for more detailed information.

How to check in

You must check into your desk or room to confirm you are using the space:

  • desk bookings, within one hour
  • room bookings, within 15 minutes.

To check in, either: 

  • select the link in your check-in reminder email
  • in HubStar, go to 'Agenda' or 'Week View' and select ‘Check-In’.

If you do not check in, your booking will be cancelled.

Teaching and study spaces do not require users to check-in.

Change or cancel your booking

To manage your booking:

  1. In HubStar, go to 'Agenda' or 'Week View' to find your booking within the website or mobile app.
  2. Select 'Edit' to amend your booking or select the three dots to delete it.

Find a colleague

Staff can ‘favourite’ a colleague to see where they are working. This feature helps you book a nearby space.

You can hide yourself from being favourited in the settings menu.

How your data is used

When you book a space, other people can see the title of the event and who booked it. To hide the details, you can make the booking ‘private’.

Contact us

To ask a question, email its-tq-digital-campus@bristol.ac.uk.

To request a user guide in a Microsoft Word format, email its-tq-digital-campus@bristol.ac.uk.