If your query is not covered below, please email lfm-societies@bristol.ac.uk.

Bookings for Students’ Union groups

Student Groups registered with the Students’ Union are welcome to book Centralised Teaching Spaces. Generally, this will be outside of teaching hours. Please read the Central Teaching Spaces etiquette guide.

There is a high demand for rooms from SU Groups. We have a limited number of spaces available mainly due to building opening/closing times (on average, most of our building close at 18.00.) We may not be able to book you a space on the date and time you require, so we ask you think well ahead of your event and have a flexible approach. 

The LFM SU Group Booking Form 

Here is a useful timetabling tool - it enables you to find out if a space will be free. This could help you plan your event - check if the building will be open. Remember - just because a space IS free does not necessarily mean it will be booked for you Bristol University | Timetables

Room booking request checklist

• We do not book rooms in the following spaces - The Hawthorns, Senate House, Bill Brown Suite, The Great Hall & Reception room, The Richmond Building

• We only book Central Teaching Spaces, that are managed by LFM

• Check if your booking can be accommodated in the Students' Union instead

• Bookings should be made at least 2 weeks in advance

• If you request a specific room, check the Building Opening Times. If your requested room is not available or suitable, we will book an alternative room, which may be in a different building

• Certain spaces may only be booked during term times

• If you have invited external speakers forward us the SU authorisation email well before the event is due

• Check Specific Requirements (link) section below

Specific requirements

Using RePlay where available

You can start a Re-play recording manually using 'Record now' which is on the desktop of the rooms teaching PC. Who ever signs in to the PC will own the recording and be the one who can distribute it (can be viewed by UOB staff and students only). Follow this link for further information Lecture Capture | Digital Education Office | University of Bristol

Food and drink

No food or drink of any type is allowed in most teaching spaces. Foyer space, and other non-teaching space, may permit catering. Contact lfm-societies@bristol.ac.uk to discuss.

Film screenings

Film screenings are not permitted in our rooms outside of structured teaching for copyright reasons. All film screenings must be booked in the Students’ Union building.

External speakers

If there is an external speaker you should have completed the SU form. The room booking will be provisional, until you forward us the authorisation email from the SU.

Large and complex events

Contact the Venues and Events team for:

• Large events (hundreds) and conferences, which include numerous external attendees (eg. other Universities) or the public
• Logistically complex events, with various elements, catering, locations, etc.

Prices

Your SU Group will only be charged if you have requested and agreed to a room booking ‘out of ordinary’ building opening hours. The costs cover the overtime of staff who will keep the building open. This will be agreed beforehand.

Cancellations

If you need to cancel or change your booking, please inform lfm-societies@bristol.ac.uk as soon as possible.

Help and support during room use

See our Help and support page. However, outside normal working hours, help may be limited to the building Estates Assistant and Security.