Key Dates

Existing Programme and Unit Changes

March – Annual unit updates, including changes to availability and teaching-block must be agreed and into UPMS before the Timetabling Web Data Collection commences.

April - All other programme and unit changes must be fully approved by the end of April in the year before the change is to take place (e.g. April 2020 for changes to the 20/21 academic year)

Please see the Faculty and University Committee Dates here.

New Programmes and High Risk Changes to Programmes

Business Case Stage

There are three business case submission points during the year. Full details of the business case process, including the relevant forms and business case submission deadlines is available on the Integrated Planning Process site (under “Process” and then “New Programme Approval”).

November- Business case submission date in November is for UG and PGT programmes entering the recruitment cycle next academic year.

March - A further submission date for new PGT programmes. Undergraduate business cases can also be considered. 

June - The optimum date for new UG programmes entering the next UCAS recruitment cycle is the June submission date. PGT programmes can also be considered here.

Academic Case Stage

September - For new PGT programmes  the September Academic Quality and Standards Committee (AQSC) is the final meeting to consider the academic case and recommend an approval to the University Education Committee (UEC) before the PGT recruitment cycle opens in October. There are further AQSC meetings in October, November, and December, but the programme won't be open for applicants when the recruitment cycle begins. The final Committee date for new PGT entering the current admissions cycle is December AQSC, which reports to UEC in January. Approval decisions made after this will be for the following admissions cycle. The academic case needs to be approved within the School and Faculty before AQSC will consider it. Recruitment will not commence until full approval has been granted by both AQSC and UEC.

May - For new UG programmes the April AQSC is the final meeting to consider the academic case for and make an approval recommendation to UEC’s May meeting.  The academic case needs to be approved within the School and Faculty to come to AQSC and UEC for consideration. You may bring the academic case to an earlier  AQSC,  but the May date is the final meeting which will consider new undergraduate programmes to enter the UCAS cycle in August.

The following diagram shows how the business case and academic case dates line up with key stages in marketing and admissions cycles:‌ ‌

Please see key dates:

UG Key dates (PDF, 108kB)

PGT Key Dates (PDF, 103kB)

Programme Withdrawals

May - For programmes entering the next admissions cycle the final meeting that AQSC will consider programme withdrawals is its May meeting, reporting to the June UEC Programme withdrawals must be approved by the School and Faculty before going to AQSC and UEC for approval. Programme withdrawals should ideally happen in time for the record to be taken out of the relevant printed prospectus and before applications have been made, but must happen before the start of the recruitment cycle. Please email approval-help@bristol.ac.uk to discuss.

Consumer Protection Legislation

Consumer protection legislation has implications for all programme changes. Please contact us to discuss implications of changing/withdrawing programmes.