Data privacy statement

In order to operate the University of Bristol (“University”) recruitment system, we will collect 
and store personal information you submit to it via this recruitment website. Please read the 
following privacy policy to understand how the University uses and protects the information 
you provide.
 
The online recruitment system is provided and hosted by the University and its third party 
supplier. By submitting your personal information, you are consenting to the University 
holding and using it in accordance with this policy. The policy is subject to change and any 
changes to it in the future will be notified on this page. By continuing to use this recruitment 
site you are agreeing to such changes. We recommend that you check the privacy policy each 
time you visit this site.
 
1.0 Information that we collect from you and your use of this website
 
1.1 Information you give us
 
When you visit www.bris.ac.uk/jobs you may be asked to provide certain information 
yourself, including your name, contact details, date of birth and job history.
Some of the information is mandatory in order for the University to consider an application 
for a vacancy or meet its statutory monitoring and reporting responsibilities. However, where 
indicated, some of the information is optional and you can choose not to complete.
 
1.2 Automatic Information
 
We automatically receive and save certain types of information whenever you interact with this website. We 
use the information to monitor website traffic and to assist with the navigation and user experience of the 
website.
 
Information that we will automatically receive includes:
 
 Requested URL (Uniform Resource Locator)
 IP (Internet Protocol) address (this may or may not identify a specific computer)
 Domain name from which you access the internet
 Referring URL
 Software (browser/operating system) used to access the page
 Date and time pages were visited
 
1.3 Cookies
 
Please see the University’s ‘Use of cookies’ page.
 
Please note, when you apply for a job, login to your candidate homepage or register for email alerts you are 
entering the web site of a third party supplier (see 2.0 below). The University of Bristol is not responsible for 
the cookies set on these pag
 
2.0 How we handle the data that is submitted by you
 
Personal data is collected to facilitate the recruitment process and used for anonymised reporting purposes. 
Data entered as part of an application is stored in the system and will be made available to an applicant to ‘reuse’ as part of a future application.
Please be aware that the University uses a third party supplier to hold the information you submit. The third 
party company complies with the University security policy and therefore will not share your data with anyone 
other than the University.
 
In the event of your application resulting in the offer and your acceptance of a position at the University, your 
personal information will be sent to and held in the University’s staff database.
 
2.1 Data Protection Legislation
 
The University is your data controller. As your data controller the University has notified its activities to the 
Office of the Information Commissioner as required under the Data Protection Act 1998 (the “Act”) and is 
listed in the Public Register of Data Controllers. Personal information will only be collected and/or processed 
by the University in accordance with the Act.
 
2.2 Disclosure of your information
 
The information you provide to us will be held on third party supplier computers in the UK who act for us for 
the purposes set out in this policy. They may provide support services to the University or on the University’s 
behalf.
 
Except as set out in this policy or as required by law, your personal data will not be provided to any third party 
without your prior written consent.
 
2.3 Data Protection Statement:
 
The personal data you provide in your application and as part of the recruitment process will only be held and 
processed for the purpose of the selection processes of the University of Bristol and in connection with any 
subsequent employment or placement, unless otherwise indicated. Your data will be retained only for as long 
as is permitted by UK legislation and then destroyed.
 
By submitting your personal data and application, you:
 
(1) declare that you have read, understood and accepted the statements set out in this data protection clause;
 
(2) are declaring that the information given in the application is complete and true to the best of your 
knowledge, and understand that deliberate omissions and incorrect statements could lead to your application 
being rejected or to your dismissal;
 
(3) are giving your consent to the processing of the information contained in this application and any other 
personal data you may provide separately in the manner and to the extent described; and
 
(4) are authorising the University of Bristol to verify or have verified on their behalf all 
statements contained in this application and to make any necessary reference checks.
 
2.4 Data Retention
 
Unsuccessful applicant data will be held within the recruitment system for a period of four years
before being deleted in order that you can access and re-use data in future applications and we can 
respond to statutory reporting requests. Successful applicant data will be deleted after a period of 
seven years.
 
3.0 How to contact us
 
For any queries you may have in connection with this privacy statement, please contact:
Information Rights Manager
University of Bristol
Sente House
Tyndall Avenue
Bristol
BS8 1TH, UK
Email: data-protection@bristol.ac.uk