Quick tips for staff

• Check to see if there are any existing suppliers before getting quotes from new suppliers.  MyERP and the Buying Guides on the Finance intranet pages will help you out.
  
• Make sure you know when to contact Procurement.  Any purchasing activity over £25,000 (over 4 years) Procurement need to be involved.**  We've some guidance here about this.
• Raise a purchase order in advance of agreeing to any work from a supplier.
• Make sure suppliers include delivery and duty charges in your order. 
  • Incoterms are an international set of rules for shipping.  Ordering goods "DDP" from a supplier will mean your order will be Delivered Duty Paid.  Anything that isn't DDP will mean that you are responsible for any customs and duty / tax charges, potentially leading to shipments getting delayed and additional costs for to your budget. 
  • You may also be responsbile for delivery to the University, so damage in transit might not be the supplier's fault.
• If you have a Corporate Credit Card, make sure you are familiar with how you should be using it to make purchases.  We've help on this here.  
• Refer to the Finance intranet for any further Procurement information, including a help with finding the right way to pay, understanding our procedures and latest news on suppliers and new contracts.

Please do contact any of the Procurement team or email procurement-office@bristol.ac.uk with any queries.