About Procurement

The University of Bristol’s Procurement team is a professionally qualified and experienced team that work to ensure the University obtains value for money in all the goods and services it purchases, in line with the University’s Financial Regulations. The Finance Regulations, and Procurement Policy, state that for any purchasing activity over £25,000 (aggregated over 4 years) Procurement need to be involved. Access a summary of the University Financial Regulations for staff (PDF, 187kB).

The Procurement team works with colleagues and suppliers alike to drive value and reduce risk across supply chains that serve the University.  As a sign of the University’s commitment to sustainability, Procurement has earned the CIPS Ethical mark and appears on its Ethical Register.

The Procurement team provides a category management approach to the University’s procurement cycle.  This includes:

  • Working with colleagues to identify opportunities to innovate, increase efficiency and reduce costs
  • Providing University staff with advice on specification writing and aid with business cases
  • Issuing and managing tenders for the supply of goods or services in line with the University’s Financial Regulations
  • Protecting the University from financial and reputational risk through appropriate contractual terms and conditions
  • Awarding contracts to suppliers using those terms and conditions
  • Managing supplier contracts to deliver the contractual commitments, as well as innovation, best value and sustainable practices
  • Providing customer service excellence to staff.  Promoting and monitoring supplier usage and making sure staff have the knowledge they need to make the best use of the contracted suppliers that provide goods and services to the University
  • Consideration of sustainable and ethical issues in the provision of goods and services
  • Staying up-to-date with market knowledge so that the best routes to market can be identified, as well as keeping pace with market changes
  • Collaboration with external partners and institutions. For instance, Procurement are active members of (amongst others) the Southern Universities Purchasing Consortium and the Higher Education Procurement Association
  • Helping to protect the University from procurement fraud
  • Managing the University's Corporate Credit Cards to maximise efficiency and deliver an effective service to staff.

Procurement, as a part of Finance Services, aims to Deliver Excellence to the University’s staff.  The team is open and available for colleagues to contact it for help or advice, and to provide solutions to queries or problems. Remember, the sooner the team is contacted about a new requirement or an issue, the more it can help you!

The Procurement team is responsible for the University’s Procurement Policy and Procedures which ensures the University is fair, open, transparent and prevents discriminatory treatment towards all suppliers, no matter whether local or global, SME or multi-national.

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