How to invoice the University

Purchase order policy

All invoices submitted for payment should clearly quote a University of Bristol Purchase Order number. Our Purchase Order number consists of four letters followed by seven numbers (e.g. ABCD1234567). Purchase Orders from our Estates Services Division consists of six numbers, a dot and then two numbers (e.g. 123456.78).

If you haven't been provided with a Purchase Order, please ask the university department making the purchase to provide one. Failure to quote a Purchase Order number on your sales invoice will result in the invoice being rejected; you will need to resubmit the invoice containing a valid Purchase Order number. To avoid your payment being delayed please ensure you are given a Purchase Order number when accepting an order from the University of Bristol.

Electronic invoicing

To help reduce the environmental impact, as well as time and money, we encourage electronic invoices in PDF format, which can be sent to purchasing-invoices@bristol.ac.uk. Electronic invoices normally result in quicker payment.

Payment terms

Our standard payment terms are 30 days from the date of invoice.

Public Contracts Regulations 2015

The University of Bristol is committed to adherence to regulation 113 of the Public Contracts Regulations 2015, in relation to the payment of valid and undisputed invoices within 30 days. In line with the Regulations, performance data from the financial year 2015/16 onwards will be published below:

Financial year (ending 31 July)Proportion of valid and undisputed invoices paid within 30 days in accordance with regulation 113The amount of interest paid to suppliers due to a breach of the requirement in regulation 113
2015/16 80.8% £0


*The remaining 19.2% of invoices paid outside of 30 days includes those where payment was delayed due to sending them to somewhere other than Accounts Payable, or where a valid Purchase Order number was not quoted.

Invoicing address

All supplier invoices should be sent to:

Accounts Payable
Finance Services
4th Floor, Senate House
Tyndall Avenue
Bristol
BS8 1TH

 

 

Procurement

More information for suppliers about how to do business with the University.

If you have any questions, contact Procurement directly. 

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