Scanning

Scanning service

Document scanning service so you can store documents digitally, free up space and make documents accessible to people not on site. 

Scanning options

• Scan with Optical Character Recognition (OCR) so document contents are searchable. OCR is not suitable for handwritten documents.
• Large format for sizes up to 900 mm x 3000 mm
• Scanning with data capture, using Kofax specialist scanning, is available through an external service provider. 

Use the scanning service

To use the scanning service, email print-services@bristol.ac.uk.

Physical storage

The University uses an external storage provider, Restore, to store physical records. This is managed by the University's Sectretary's Office. Check steps involved in Records management.

The University Archive documents and preserves the establishment and development of the institution's most significant functions and activities. Information identified as of historical value is marked on the University's Records Retention Schedule. These records should be actively and routinely transferred to the University Archives. To be sure no records of historical value are destroyed, please contact Records Management (data-protection.ac.uk) who will support you with the cleansing of files before any transfer takes place.