University of Bristol Global Summer Schools 2024: Terms and Conditions
1. Binding terms
1.1 These terms and conditions apply to the Global Summer Schools 2024 (the “Summer Schools”) by the University of Bristol, Beacon House, Queens Road, Bristol, BS8 1QU, UK (the “University”).
1.2 By submitting your application you (also referred to as the “Applicant(s)”) agree to be bound by these terms and conditions.
1.3 The contract between you and the University is formed when you accept an offer of a place on your chosen Summer School. Accepting an offer is considered to be the point at which you have made payment of any portion of the Programme Fee and completed the offer acceptance form.
1.4 By making your application you confirm that you have read and understood the contents of this document and you agree to be bound by it.
1.5 For the purposes of this contract the webpages referred to in this document are deemed to be included into the terms and conditions of this contract.
2. Applications
2.1 A place on a Summer School will be offered on the basis that you are able to fulfil the eligibility requirements stated on the webpage of your chosen Summer School, that your application has been deemed successful by the lead academic team, and that the University has places available on your chosen Summer School.
2.2 Applications must be made using the online application form. If you provide untrue or falsified information on your application form the University reserves the right to reject your application or withdraw any offer issued and/or terminate this contract with no refund of any Programme Fee paid. All admission decisions by the University are final.
3. Payment terms
3.1 Programme fee
The Programme Fee for attending a Summer School (the “Fee”) is stated in your offer letter.
Applicants shall be responsible for all costs and expenses relating to their participation in the Summer School which are not included in the Programme Fee. These include, but are not limited to:
- travel to and from the University;
- medical, travel and other insurance premiums; · vaccinations and immunisations;
- any language testing required;
- all passport, visa or permit costs and incidental expenses; and
- any of the above as they relate to any accompanying travellers.
If you are offered a place at a Summer School, you must pay the Fee within the timeframe stated in your offer letter. If you do not, the University may withdraw or cancel any offer issued and this contract will terminate.
For applicants who have paid a deposit, payment of the Programme Fee balance must be made within the timeframe set by the University or at least 60 days before the start date of your chosen Summer School, whichever is earlier. For applicants who apply between 75 days and 45 days before the Summer School start date, payment of the full Programme Fee must be made when the offer is accepted. If you do not pay the full Programme Fee when required by the University, the University may withdraw or cancel any offer issued and this contract will terminate and the cancellation schedule in 4.2.2b will apply.
3.2 General
All Fee payments must be made in £GBP (pounds sterling) and are inclusive of any taxes, fees or charges where applicable. Any currency conversion costs or other charges incurred in connection with making these payments shall be paid by you.
4. Cancellation
4.1 Cancellations, postponement and changes by the University
(a) The University reserves the right to postpone or cancel a Summer School at any time. If this occurs, we may offer you the option to defer until the following summer or withdraw from the Summer School. The University may cancel a Summer School and will refund any payments you have made under the following circumstances:
i. If UK government advice or travel restrictions prevent the University from holding the Summer School.
ii. If UK government advice does not prevent the holding of the Summer School, but the University decides to cancel the Summer School.
iii. The University fails to achieve sufficient recruitment levels to the Summer School.
(b) The University will continue to monitor the ongoing COVID-19 situation and reserves the right to cancel or move any Summer School online at any time. In either case, the University will inform you and offer you the right to defer or withdraw.
i. If your Summer School moves online, the University will offer you a reduced Fee and any payments you have made up to that point can be applied against this new Fee.
ii. If you decide not to participate in the online course any payments you have made will be refunded in full.
iii. If your Summer School is cancelled, any payments you have made will be refunded in full.
(c) Except as stated above, the University cannot accept any liability for any costs incurred because of a Summer School being cancelled, postponed or amended.
4.2 Your right to cancel
4.2.1 Right to cancel Summer School registration
In accordance with the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013, you have the right to cancel this contract within 14 days from the day this contract is formed without giving any reason. To cancel this contract, you must send us an email via bristol-summer@bristol.ac.uk, which we must receive within 14 days of the contract being formed. Please ensure you ask us to confirm that we have received this email.
4.2.2 Effect of cancellation
(a) If you cancel this contract within 14 days of forming the contract, we will refund any portion of the Fee received from you.
(b) Cancellation schedule
If you cancel this contract after 14 days from the date the contract is formed and before the start date of the Summer School, the following schedule will apply:
i. For cancellation over 8 weeks (57 days or more) before the start date of the Summer School, we will refund 100% of any portion of the Programme Fee received from you.
ii. For cancellation in the 8th or 7th week (from 56 days to 43 days) before the start date of the Summer School, we will keep 25% and refund you 75% of the total Programme Fee.
iii. For cancellation in the 6th or 5th week (from 42 days to 29 days) before the start date of the Summer School, we will keep 50% and refund you 50% of the total Programme Fee.
iv. For cancellation 4 weeks (28 days) or less before the start date of the Summer School or at any time after the start date, you will receive no refund of the total Programme Fee.
5. Summer School conduct
5.1 The University reserves the right to exclude you from your chosen Summer School without any refund of the Fee if your behaviour or demeanour is considered unacceptable. You agree to comply with all applicable policies and regulations of the University as listed here: http://www.bristol.ac.uk/secretary/student-rules-regs/. You will asked in your Offer Acceptance Form to agree to the University Acceptable Behaviour Policy Statement.
5.2 You must provide the University with all information reasonably requested in connection with your chosen Summer School within the timeframe specified by the University.
5.3 Summer Schools designed for under-18 participants will be subject to an Enhanced Student Behaviour Policy and Parental Agreement, which will be provided at the point of offering a place on the summer school. Participants and their parents must confirm receipt, understanding and acceptance of the behaviour policy and parental agreement for a place to be secured.
6. Data protection
The University will process your personal data in accordance with the Data Protection Act 2018, the General Data Protection Regulation (EU) 2016/679 and any relevant replacement/subsequent European legislation for as long as they are applicable in the United Kingdom, and any UK privacy legislation, for the purposes of performing its obligations and exercising its rights under these terms and conditions. For further details please see the University's data protection web page.
7. Limitation of liability
7.1 Participants will arrange a personal health and travel insurance policy that spans the entirety of the Summer School programme dates. This should include cover for COVID-19, visa delays, programme cancellation/postponement and personal belongings cover.
7.2 Subject to clause 7.4, the liability of the University to you with respect to the provision of the Summer Schools, the cancellation, postponement, or amendment of the Summer Schools, any negligence, any breach of these terms and conditions, or arising in any other way out of the subject-matter of these terms and conditions, will not extend to:
(i) any indirect losses or damages, or to any loss of profits, loss of contracts or opportunity, whether direct or indirect, even if the University had been advised of the possibility of those losses or if they were within the University’s contemplation; or
(ii) any costs or expenses incurred by any person or organisation in connection with travel, accommodation, immigration services, insurance, reservations or other arrangements.
7.3 In the event of a Summer School cancellation, or the withdrawal of your offer, subject to clause 7.4, the liability of the University to you is limited to the total amount of any payments received from you or on your behalf towards your chosen Summer School as set out in Clause 4 above.
7.4 Nothing in these terms and conditions will operate to limit or exclude the liability of the University for death or personal injury arising from the University’s negligence, fraud or any other liability that, by law, cannot be limited or excluded.
7.5 The University accepts no liability for loss or damage to your personal property and belongings, and insurance cover for these items shall be your sole responsibility.
7.6 The University will not be responsible for any costs you incur if you have to stay in the UK after the end date of your Summer School.
7.7 The University’s total liability in any event and subject only to clause 7.4 is the amount of the Fee actually received from you.
8. Force majeure
The University shall not be liable for any delay in performing or failure to perform its obligations under these terms and conditions if such delay or failure results from any events, circumstances or causes beyond its reasonable control including Acts of God, natural disasters, epidemics, pandemics (including COVID-19), government restrictions, wars or civil commotion or terrorism.
9. Governing law
Any dispute or claim arising in connection with our contract with you, or this document’s subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.