Fee claims

Non-University staff must follow the instructions below on submitting fee claims as individuals.

University of Bristol employees and those on hourly paid teaching contracts can find information about making a claim on the staff intranet.

Fee claims made by non-staff members

Casual contracts and ad-hoc claims

Individuals engaged by the University of Bristol to carry out casual or ad-hoc work will either be processed through the Temporary Staffing Service (TSS) Casual, Academic & Guest (CAG) team, or through a payment request form (paid by Accounts Payable) depending on the circumstances of their engagement.

Self-employed individuals need to follow the process outlined below for ‘Claiming fees by self-employed individuals and intermediaries’. 

Univesity staff can access the full guidance on the engagement and payment of individuals on Finance Services' SharePoint site.

Where individuals work more than 3 sessions per academic term (or more than 9 sessions per academic year), the full TSS employee registration process is required including Right to Work checks completed and documented prior to the individual starting work. More information on employment via TSS CAG can be found on the TSS website: www.bristol.ac.uk/temporary-staffing. There are a number of ‘How to’ guides available on the TSS website for claimants.

If the individual is lecturer or a trainer, engaged by the University for no more than 3 times a term, or 9 times per academic year, their engaging manager can fill out a de minimis payment request form. If the individual is a provider of overseas services, or a research participant where payment through vouchers is not suitable, the engaging manager can fill out an exempt treatment payment request form.

External Examiner fee and expense claims

External examiners engaged by the University of Bristol can claim payment of fees/expenses by completing the ‌External Examiners form - undergraduate (PDF, 261kB) and/or the External Examiners form - postgraduate (PDF, 357kB). If you have any queries, email the Academic Quality and Policy Office at aqpo-info@bristol.ac.uk.