Contractor parking

The University recognises the importance of providing for vehicle use by contractors where this is essential for undertaking their work.

Any contractor may apply for permits to use General car parks on the University precinct and satellite sites while working on behalf of the University. Contractor parking permits will be issued only upon confirmation from an appropriate University sponsor of the type of work and contract duration.

A maximum of six permits per year will be provided to each contractor, including any for use by its subsidiary companies, subcontractors and suppliers. Contractors requiring car parking at any University Residences, at Langford or Coombe Dingle should refer to the separate car park policies for these sites.

How to apply for a permit

Contractors may apply for parking permits at any time of year from April 2018 using the University’s online permit management system.

Permits will be allocated for the University permit year only, i.e. up until July 31st. Contractors with contracts extending beyond this date must reapply in advance for the appropriate permit(s) for the following year. Applications are accepted only from main contractors, who must apply on behalf of any subsidiary companies, subcontractors or suppliers engaged on the same contract(s).

Note that for 2018 only the validity of 2017/18 permits has been extended until Friday 7th September, while new permits issued for 2018/19 will be valid from Wednesday 1st August.

A nominated administrator should first register for an account on the permit management system before applying for one or more permits by completing the online questionnaire and uploading the documents required. Additional applications can be made on the same account for up to a maximum of six permits in any one year. Each permit may be used by up to 20 vehicles, but only one vehicle can use the permit at a time. 

Additional applications can be made on the same account for up to a maximum of six permits in any one year. Each permit may be used by up to 20 vehicles, but only one vehicle can use the permit at a time.

Contractor parking applications must be supported by a sponsor form completed by the University department responsible for the appropriate contract(s). The sponsoring department will be required to confirm the contractor’s requirement for car parking and (if no contract number is available) the duration and expected completion date of the works. 
Contractor parking sponsor form (PDF, 1,274kB) template is available to download here or directly from your online application.

Prior to submitting an application, contractors should note that all permit-holders, including subsidiary companies, subcontractors and suppliers, must abide by the University’s Parking Terms and Conditions.

Using your contractor parking permit

From August 2018 onwards, all contractor parking permits are virtual. You no longer need to display a paper permit in your vehicle but must still display a valid parking coupon.

Successful applicants will be issued with a virtual permit specific to the vehicle or vehicles registered against it. Only one vehicle can use the permit at a time, but you can change the vehicle(s) registered against your permit by updating the details via the online system.

Together with a valid parking coupon, contractor parking permits entitle the holder to park in the University’s General car parks only, which can be found in the list of University car parks (2018) (PDF, 79kB). Contractors are not permitted to park in dedicated Departmental, Disabled or Visitor parking spaces. 

In order to park, contractor permit-holders must display a valid parking coupon in their vehicle. Coupons must be purchased in advance via the online system and collected from Security Services at Royal Fort Lodge.

Further information on parking coupons, including current contractor parking charges, is available on our Parking charges page

Privacy policy

Please note that all parking permit applications are subject to the University's Privacy Policy for the permit application process.