Our CAG Flowchart (Office document, 548kB) explains the process of getting your chosen person/people in role, and you may also find the helpful to refer to throughout the process.

There are a few simple steps to getting your chosen person in role. Please be aware that processing and registration of workers takes up to 3 weeks to complete so please do get your request to us as early as you can. Workers cannot work or be paid until the full registration process is completed, so please do encourage your workers to complete and return their forms and attend for registration when they are contacted by us.

1. Complete a CAG candidate request form

Complete the online candidate request form available on the TSS SharePoint site. 

2. Discussion with the TSS

The TSS team will contact you to confirm that we have received your request and to ensure that we have all the information we need to proceed with the role.

3. The TSS will contact the chosen casual worker, colleague or guest

All workers must be registered with the TSS prior to starting work. This includes checking Right to Work documents and, in the case of students on Student visas (formerly known as Tier 4), checking the hours to be worked against work completed elsewhere within the University to ensure that they can complete the requested hours without breaching their restrictions. If a worker is already registered with the TSS we will still need to complete the registration process on each occasion of work – workers will not need to resubmit their RTW documents if they remain valid, but we must check compliance and issue a contract prior to the individual starting work. Managers must complete a Candidate Request Form and submit it to the team at least 3 weeks prior to the required start date for the role. Please refer to the Compliance note for managers (Office document, 15kB) for further information on this.

4. Once the admin is completed

Once we have completed the registration process for your worker, they will be issued with a contract for the assignment. They can then start working with you. To ensure that workers are paid promptly, CAG managers need to complete and submit monthly timesheets within MyERP for all assignments they are responsible for. Submissions must be made by the last working day of the month to enable workers to be paid in arrears on 26th of the following month.

5. Worker reference requests

TSS cannot provide references for casual workers, as CAG managers have oversight of the work undertaken by workers you are responsible for providing references. 

 

If you have an individual who is self-employed, they do not need to come via the CAG service - please follow the guidance on the Finance webpages to get these individuals paid.

Existing staff completing work outside of their substantive role anywhere in the University do not need to come via the CAG service - they will complete a claim form in MyERP for the work.

Research participants will also not need to come via the CAG service - they will complete a Payment Request Form to be processed via Accounts Payable (https://www.bris.ac.uk/finance/staff/forms/index.html#paymentrequests)