Accessing CRICBristol facilities for your research
Please contact the CRICBristol team with any queries about using our facilities for your research.
Initial enquiries should be sent to email@example.com and include a Full Project specification form (Office document, 48kB). Please complete as much of the form as you are able and that you think is relevant to you study needs.
Once your project request form has been submitted, an appointment to meet with the CRICBristol Centre Manager will be arranged to review resources, costs, and safety requirements. These initial discussions are intended to allow us to understand your requirements and advise you on the suitability of our facilities, as well as the technical skill, resource implications and viability of your proposed study.
CRICBristol management group (MAG)
Application to use CRICBristol facilities requires approval from the Management Advisory Group (MAG) and a relevant ethics committee. All grant applications proposing use of CRICBristol resources must be formally approved by the MAG before proceeding.
MAG approval for all studies (eg pilot, clinical, equipment or technique development including CRICBristol staff) is required before access to CRICBristol facilities is authorised. This includes work involving both human participants (healthy or patient) and non-human objects/materials.
The CRICBristol Centre Manager should be consulted well ahead of the start date of any project intending to use CRICBristol facilities, so as to ensure that the proposed methods are technically appropriate and available, and to give the centre sufficient time to put in place any new developments that may be required. This is especially important in respect of applications for external funding.
CRICBristol magnetic resonance imaging scientific advisor (MISA)
All MRI projects will be assigned an MRISA who will help guide you through the application procedure and advise you on all aspects of the proposal. In some cases where the degree of contribution of the MRISA merits substantial involvement in many or all aspects of the study (ie conception, design, analysis and interpretation of data, drafting and critically revising the final article), co-authorship may be appropriate.
Participation solely in providing technical advice, the acquisition of funding or the collection of data alone should not justify authorship, as this is part of the enabling advisory role of the MRISA. Areas to consider include:
- participant selection and recruitment
- participant handling requirements
- experimental design and refinement
- stimulus selection and preparation
- software implementation
- choosing analysis techniques for your recorded data
- realistic project implementation and completion timescales
- clinical governance requirements.
Submission of a CRICBristol initial project request form to MAG
This can either be a short document that briefly describes the proposed study, together with all resource implications, equipment time requested, core staff needed, etc, or a longer document containing more detailed information about your study. Each applicant should choose the appropriate document to submit based on their project planning progress. The document to be submitted can be prepared with the help of the projects assigned MRISA, if required.
For requests seeking permission for pilot rate funding the proposal must detail future grant applications and publications that the pilot is likely to generate.
The Initial project request form (Office document, 41kB), or the full project specification form (Office document, 788kB) should be submitted to firstname.lastname@example.org
Obtaining approval from relevant organisations
a) University of Bristol
All studies performed on human participants using CRICBristol equipment or resources must have Ethics Approval from the relevant University of Bristol faculty or local NHS Ethics Committee. Further information can be found on the Pathways to Approval for University of Bristol Chief Investigators (PDF, 133kB)
b) Non University of Bristol
The approval procedures for non University of Bristol employees are detailed in the Pathways to Approval for All Other Chief Investigators (PDF, 231kB)
The procedure for application for researchers who are not employed by the University of Bristol is similar to the procedure outlined above, with the following exceptions. Proposed users other than collaborations where UoB is the lead partner will have to:
- provide additional information on insurance and professional liability cover, especially in cases where these users have been permitted to use their own hardware solutions or add-ons;
- provide their full approved ethics application and study procedures and protocol for CRICBristol MAG to review before approval to use can be granted
- sign a CRICBristol Terms and Conditions of Use Agreement.
Compliance with CRICBristol rules and procedures
Building induction and quality manual
All applicants will be required to read and understand the CRICBristol rules and procedures, and any relevant risk assessments, and sign a sheet to confirm this, which will be retained in the project file.
Each researcher that intends to use CRICBristol facilities must be given a building induction and are required to familiarise themselves with the Quality Manual (PDF, 4,430kB). For projects using the MRI scanner, all researchers must successfully complete MRI Safety Training before they are eligible to take part in the study.
Satisfactory risk assessment
All applicants must prepare a written risk assessment for the study, which must be approved by the Centre Manager before the project commences. Please request the risk assessment form (Office document, 37kB) from CRICBristol staff.
Once points five to seven have been dealt with and a financial arrangement regarding resource usage and charges have been agreed with the MAG, then your project will be allocated a unique project ID, which will be entered into a database listing all relevant details. Once a proposal is approved by the CRICBristol co-directors, resources will be assigned, dependent upon availability.
Research users are then given a web link to register a user account and their project on to Calpendo, the CRICBristol facilities booking system. Researchers cannot begin using CRICBristol facilities until their project has been uploaded on to Calpendo along with all approval documents.
Under exceptional circumstances, cancellation charges may be waived. An application must be made to CRICBristol co-directors using the Cancellation exemption request form (Office document, 61kB) and emailed to email@example.com for review and approval.
The CRICBristol booking policy can be found in Section B (p58) of the Quality Manual (PDF, 4,430kB).
MRI Safety Training
To book MRI Safety Training please contact firstname.lastname@example.org