Caring for your own records

Records at Risk

Please contact us if you need advice about a collection or know of any significant theatre or live art records at risk of loss or disposal

The records you have created and accumulated in the course of your theatre or live art related activities may have significant research value. If preserved these records could be a valuable source of information and could contribute to the history of theatre and live art.

Whilst your records are in current use it is worth considering how to care for them, as later you may want to select some of them for preservation as part of an archival collection. Records can take various forms including paper based, photographic, audiovisual and digital material.  

Managing, caring for and storing your own records

Please have a look at our short informational video for a basic overview of good practice when looking after your records:

For additional resources about caring for your own records, please take a look at the following links:

  • Heritage Hub produced by Gloucestershire Archives is a web resource for community and family archivists covering a range of topics to help you preserve a personal, organisational, local or subject-related collection

Preserving your personal digital files

Please have a look at our brief overview of good practice when starting to manage your personal digital archive: 


For additional resources about preserving your digital files, please take a look at the following links:

For performance and theatre companies looking to maintain their archives

Donate your records

If you decide to donate your records to a repository for permanent preservation, we can help you find the most appropriate home for them, whether that be at the Theatre Collection or another archive in the UK. Please have a look at our information page Finding a new home for your records.

Some benefits of donating your records to an archive, such as the Theatre Collection, include that your records will be:

  • catalogued to archive standards
  • made available and accessible to researchers
  • kept in carefully monitored storage facilities to ensure optimum conditions for long-term preservation
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