How do I book a room for a non-teaching event?

University staff should use the online requesting tool, Web Room Booking, to request rooms.

What is Web Room Booking?

Web Room Booking is a piece of software that enables a user to request a space for their booking electronically, via the University's Syllabus Plus software. This request goes to the room manager who will either grant or decline your request. The requestor receives electronic notification, via email, of the booking status (accepted or decline).

Room requestors can cancel their request at any stage and track the status of their booking. A list of previous requests is retained for the requestor's benefit.

How do I book a large event which includes external attendees and the public?

Large events (in the hundreds), which include numerous external attendees (ie. other Universities etc.) and the public, should go via the Venues and Events team.

Likewise, this is also the case for particularly logistically complex events (with various elements, catering, locations etc.).

If you’d like to book The Great Hall, The Reception Room etc, you should contact Rob Jenkinson, the Learning Facilities Manager.

How do I book a room for a student event?

If the event is for a student group, then the official named contact (one per group) should use the online booking form and refer to the Student Support page for further info.

If the event is unrelated to a student group, then the request should come via the local school office using Web Room Bookings. We will not accept direct requests from students; undergraduate or postgraduate. Please note that if a member of staff books a room on behalf of a student, then the member of staff is responsible for the booking, the room, the AV equipment, and the safety of the room users.

How do I book a room for teaching?

All teaching must be entered onto the University's timetabling system, Syllabus Plus, by the local Faculty Education Officer (part of the new Timetabling Office under the Academic Registry).

Teaching must, under no circumstances, be requested using Web Room Booking (this is for non-teaching only).

If you feel that the room is not suitable for your class, please contact the Timetabling team to discuss.

How do I report an untidy room?

Untidy rooms should be reported to service-desk-lfm@bristol.ac.uk You should provide information of location, date and time. We will investigate all cases.

How do I report issues with a class/staff member in a room before, or after, me?

If you experience any problems with classes/staff members in a room before, or after, you use it then contact service-desk-lfm@bris.ac.uk and provide us with the details of location, date, and time.

We will endeavour to establish who was scheduled to use the room in the timeslot and, from this information, we may be able to ascertain contacts (local room requestors, or Faculty Education Officers) who can advise further necessary action.

We suggest you also contact your School Manager. 

Where do I find guides and support for AV equipment?

You will find all the necessary guides in an information pack which should be located at the AV lectern of every lecture theatre. These often get moved around the room, so be aware that it could have been placed anywhere on or around the lectern.

You can find the same information from our Useful Documents page.

How do I report corrections / changes to guides and support?

Report any corrections or amendments to guides and support documentation to service-desk-lfm@bris.ac.uk

Can I be trained to use AV equipment?

If you feel that you would benefit from getting some informal training on how to use AV equipment then  enquire with service-desk@bristol.ac.uk

How do I find out where a room is?

You can find basic address, photos and entrance information from our full list of Central Teaching Spaces.

Alternatively, your online personalised timetable provides a Google maps street-view of the building location (if you click the relevant 'activity' block).

You should also make use of the University maps.

How should I leave a room?

Academics should set a good example to their students by not bringing food or drink into lecture theatres and disposing of any leaflets/papers, in the bins provided, at the end of the class.

Chalkboards and whiteboards should be wiped clean after use.

Rooms should be vacated promptly at the end of the allotted timeslot.

The general rule is that you should leave a room as you would wish to find it, as is courteous. University of Bristol Teaching Space Etiquette Guide

How do I report problems with AV equipment?

Urgent problems should be reported immediately on 0117 42 82222 (between 8:30am-5:30pm).

Audio Visual Support

The first point of contact for any question, problem or request related to AV or IT in a teaching space is the IT Service Desk

Phone: 0117 42 82222 / internal 82222. Mon-Fri 08:30-17:15 during term time (09:00-17:00 outside of term time)

IT self-service site: https://www.bristol.ac.uk/it-support

How do I report broken AV equipment in a room?

Audio Visual Support

The first point of contact for any question, problem or request related to AV or IT in a teaching space is the IT Service Desk

Phone: 0117 42 82222 / internal 82222. Mon-Fri 08:30-17:15 during term time (09:00-17:00 outside of term time)

IT self-service site: https://www.bristol.ac.uk/it-support

For more information: https://uob.sharepoint.com/sites/itservices/SitePages/audio-visual.aspx

What is the policy on food and drink in rooms?

Absolutely no food/hot drinks/catering/alcohol are allowed in most teaching spaces.

We have a few rooms where we DO allow catering – please see Central Teaching Spaces page.

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