Permissions for web publishers

Applies to: T4 Site Manager, Plone
Last updated: 22/10/2014
Summary: A description of the permissions that web publishers can have on T4 Site Manager and Plone.

T4 Site Manager

There are two levels of permissions for web publishers in T4 Site Manager: moderator and contributor.

If you are a site administrator, you will be a moderator, although you may have other moderators working with you on your site. 

Full permissions for web publishers using T4 Site Manager

T4 Site Manager item

Contributor can...

Moderator can...

Structure

 

 

  • can create and modify the site structure
  • duplicate branch

 

Sections

 

  • preview
  • bookmark

 

  • preview
  • add
  • modify
  • delete
  • move
  • bookmark

Content

  • add
  • modify
  • preview
  • mirror
  • duplicate
  • move
  • delete
  • access history
  • add
  • modify
  • preview
  • mirror
  • duplicate
  • move
  • delete
  • access history
  • approve/reject

Content types

  • Add/edit:
    • Content block
    • Event
    • News
  • Add/edit:
    • Content block
    • Event
    • News
    • Redirect
    • Resource
    • Site properties

Media library

  • access the media library to find images, PDFs, etc
  • add images and other files to the media library
  • access the media library to find images, PDFs, etc
  • add images and other files to the media library
  • add a sub-category
  • delete a sub-category
  • move a sub-category
  • rename a sub-category

Direct edit

  • access direct edit mode
  • add content
  • modify content
  • delete content
  • view content history
  • access direct edit mode
  • add content
  • modify content
  • delete content
  • view content history
  • approve/reject content

Site properties

 
  • modify properties that apply to entire site:
  • banner title
  • feedback email
  • search scope

News

  • 'Add / Update': use this option to save the article and submit it for approval
  • 'Save as Draft': use this option for 'work in progress'.
  • 'Add / Update': use this option to save the article and submit it for approval
  • 'Save as Draft': use this option for 'work in progress'.
  • 'Add / Update & Approve': use this option to save the article and approve it for publication in one step.

Events

  • 'Add / Update': use this option to save the article and submit it for approval
  • 'Save as Draft': use this option for 'work in progress'.
  • 'Add / Update': use this option to save the article and submit it for approval
  • 'Save as Draft': use this option for 'work in progress'.
  • 'Add / Update & Approve': use this option to save the article and approve it for publication in one step.

Left-hand navigation

 
  • re-order links
  • show/hide section from navigation
  • create link to external website
  • reset navigation (ie start it again)

Plone

Administrator

This role is given to users who manage the site, and provides full permissions to manage content, and assign editor and reviewer roles to other web publishers. Administrators are usually also the ‘Site Administrator’ for a website.

Reviewer

This is a user with limited permissions whose role is to review content submitted by editors and who decides when it is ready for publication. This review process introduces an element of quality control in the overall publishing process.

Editor

This role is given to content writers. Editors cannot publish to the live site. They submit their content edits to a reviewer or administrator, who either approves the edits for publication or rejects them and returns them for correction.

It is possible, and common, to assign both the editor and reviewer role to an individual web publisher.

Owner

This is a role given to users when they create an item (eg a web page, a folder, etc). It applies to a user for that item only; the information is stored on the item. The system assigns someone as an owner.