Think twice
The majority of data breaches are a result of human error, misdirecting an email for example, but the University could be fined up to £500,000 by the Information Commissioner for such breaches.
Think twice before... | Questions to ask yourself |
- Think twice before emailing
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- Does the information constitute personal data or restricted University data?
- Could the information be shared by other means (e.g. shared file space)?
- If not, should the information be encrypted before sending?
- Have you double checked you are sending to the correct person?
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- Think twice before storing personal or restricted data on a laptop or mobile device
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- Does the information need to be stored on laptop/mobile device at all?
- Could the information be accessed via the Staff Remote Desktop?
- Could the information be shared via other means (e.g. shared file space)?
- Is the mobile device owned and approved by the University?
- Does the device have full disk encryption?
- Could any personal data be anonymised before upload?
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If you are unsure of some of the answers to the above questions, see some of the pages linked to below - and make sure that you are familiar with the 'University data and you' section of this website.
Data-related issue | Find out more |
- Do you know what the University's data classifications are?
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- Do you know how to encrypt a document?
- Do you know how easy it is to encrypt a document in Office 2007/2010?
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- Do you have an up-to-date version of Office and other software?
- Did you know that you can contact the IT Services Service Desk for advice?
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- Do you know how to access the Staff Remote Desktop for offsite working?
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