Terms and conditions

As the graduating student, you are responsible for reading these terms and conditions and the information this page links through to.

Registration

You must register for graduation by the deadline. If you miss the deadline, you are not guaranteed a place at your ceremony, or a ceremony at a later date. 

If you choose to graduate in absentia, you will not be allowed to attend a future ceremony for your degree. 

Find out more about registering for graduation.

Data protection and your personal information

In accordance with the Data Protection Act (2018), we can only discuss personal information about a ceremony with the student.

Any contact details given on the graduation registration form will be used for graduation purposes and for helpful advice from our careers and alumni services. You will be able to opt-out of careers and alumni correspondence when this is sent at a later date.

All names are printed in full in the graduation programme, which is a public document given to all graduating students, staff and guests at their ceremony. If you achieve a first-class or distinction, the programme will list your name under the appropriate heading. 

If you attend a graduation ceremony, you will have your first name (or preferred middle name) and surname announced. We are unable to use names that do not appear within your official name as registered on your student record. If you have a query about your name you should contact your Faculty Office to make a change to your officially registered name. Names cannot be amended after an award has been made. 

Your name may be passed to an external organisation which provides guidance on name pronunciation, to assist with the announcement of names at the ceremonies.

All names may also be used on University merchandise including the graduation hoodie, which lists the names of all students graduating in the degree congregation. 

You should contact us to discuss any issues arising in relation to this use of personal information.

Tickets

You are only guaranteed tickets if you register for graduation by the deadline.

If you want to request extra tickets, you must follow the procedure for requesting extra tickets

No one will be admitted to the ceremony without a ticket. 

Tickets will only be issued if you are eligible for graduation

Find out more about tickets, including tickets for babies and young children.

Gowns

You must wear a gown for your graduation ceremony. This must be the correct gown for your degree. You will not be able to graduate if you are not wearing the correct gown.

Find out more about gowns.

Eligibility

In order to graduate, you must meet the eligibility criteria

Date and time

The dates and times of the ceremonies are as published. You will be invited to your ceremony, relevant for your degree. It is not possible to attend a different ceremony unless you choose to defer when you register to graduate. It is not possible to attend a different ceremony in the same round of ceremonies. 

Deferral

You can only choose to defer your graduation ceremony once. If you want to defer you must email us by the registration deadline.

Find out more about deferring

Filming and photography

Our graduation ceremonies are professionally filmed. These films are available to watch live online and are available to purchase on DVD or USB.

A University photographer may also be taking photos of the event. Students, staff and guests are all likely to be captured in either this film or in photographs.

Film footage and photographs taken may be used for media publications, advertising, on our website at a later date, and on social media.

By registering to attend the graduation ceremony, you and your guests are giving permission for your image to be recorded and used in the manner described.

If you have concerns about this, you should contact us.

Taking your own photographs and footage

You are able to take your own photographs or film during the ceremony. However, we ask that you do not obstruct the views of others and that you do so in a discreet manner as possible.

Mobile phones

All mobile phones should be set to silent during the ceremony. 

Right to refuse entry

All students and guests must be seated by the time stated on the timetable for the day. Entry for students and guests is not possible once a ceremony has started. 

We reserve the right to ask any person to leave the ceremony if they are being disruptive to the proceedings or to other guests.

We will not admit anyone without a ticket. 

We reserve the right to refuse entry to a graduation ceremony. 

Access requirements

If you or a guest requires special arrangements, such as wheelchair access, sight or sound facilities, or other assistance, you should let us know this at the time of registration to allow us time to organise the appropriate arrangements and seating. 

Unforeseen circumstances

We aim to hold graduation ceremonies as advertised, however, we reserve the right to make alterations if necessary. For instance, in the event of bad weather. 

In the unlikely event that a ceremony has to be cancelled or rearranged, the University will make every effort to contact you to let you know. We will also make every effort to publish information on our web pages and other suitable channels. 

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