Using the Oracle Web Client

Calendar enables you as an individual to store in a central, secured location any information that you might keep in a Personal Information Manager (PIM) such as diaries, task lists, etc. One advantage of keeping such information in such a central repository is that your valuable data will be kept secure. More importantly, Calendar can enable groups of users to collaborate more effectively by allowing meeting coordinators to obtain immediate access to participants' availability.

Using the Web client is the simplest way of using the software when at home or away from your office. It is particularly suitable if you do not have access to install software on the computer you are using.

Login

To start up and sign in to the Oracle Calendar Web client:

• Start (or switch to) your usual Web browser
• Using the Web browser's location bar, enter the following URL (or click on the link if reading these instructions online): http://calendar.bris.ac.uk
• You will be directed to a page labelled 'Single Sign-on for Web Applications'.
• Enter your UOB User Name and Password (not your Calendar password, if this is different) and click on Login to complete the login process
• You will now be forwarded to your calendar pages

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Views and tools

Calendar views and agenda toolbar

The first time you use the client, the default Daily view of your calendar - with any entries for the current date - is displayed.

The toolbar allows you to change views, add meeting tasks and other agenda items to your calendar.

• Hover your mouse over each icon in turn to see what each one is for

  

• Click on Month view to see all your entries for the current month

Note: unless you make further entries, the next time you sign into the calendar, your monthly view will be displayed.

Other icons

These icons appear on the right-hand side of the screen:

	Switch to Accessible mode for screen readers (see Help)
	Edit your Preferences to configure the Web client to your needs
	Edit Access Rights
	Manage Groups
	Help

Accessibility note: You can increase the font size using your browser. If you are using Internet Explorer, this requires the following steps:

• On the browser toolbar, select the Tools menu, then Internet Options
• On the General tab, click the Accessibility button.
• Tick Ignore Font Sizes Specified on Web Pages
• On the View menu, choose Text Size then Larger

Passwords

The first time you use Calendar, you must change the password you were originally assigned. Passwords and data are encrypted between all clients and the calendar server; the Web client is running via a secure server - you are therefore safe to use the same password that you use for other services such as email. Currently calendar passwords are stored in the calendar service itself; the intention is that in due course the same method used for authenticating your email password will be implemented.

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Entering commitments

To enter a commitment in your diary, you use the Create a Meeting command. This command is also used to enter holidays, conferences, or any other commitments. The time is blocked our in your agenda, indicating that you are not available to do anything else.

To create a meeting entry:

• Whilst in the monthly view, choose a date and select it by clicking on the date itself.

  

You will be taken into Daily View from where you add your appointment:

• Click on the Create a Meeting icon
• Enter a Title for your appointment; this is the text that will be displayed in your agenda
• Add a Location (optional) and enter the start Date and Time of your appointment
• Enter the Duration of your appointment (in hours and minutes)
• Using the appropriate dropdown boxes, set the Importance and Access
• If you need to enter any additional information (including Web or email links), enter it in the Details box

More information on Importance and Access levels is given in the tutorial document Getting started with Oracle Calendar (document calendar-t1).

The image below shows an example meeting entry.

Setting up recurring meetings and inviting colleagues to meetings are covered in document calendar-t1. The procedure used is similar to that of the desktop client.

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Logout

To logout of Calendar, Close the Web browser. If you leave the computer unattended without closing the browser, anyone can use the Back icon to go to your calendar and read the entries.

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Further information

The practical workbook for the use of the Windows desktop client (document calendar-t1) gives additional information on setting up meetings and booking resources, attaching meeting papers and links to Web pages, entering tasks and daily notes, creating groups and viewing combined agenda groups. Whilst the document is written for the desktop client the processes are almost identical and the document should be used alongside this one.