Student Fitness to Practise

The Faculty operates a student referral process, to provide a constructive framework to support students to develop their professionalism.  We aim to address any professional behaviour concerns early, offering an opportunity for students to reflect and be supported to develop the necessary professional and academic skills.  The Faculty works with a wide range of University services to provide support to students where appropriate.  The majority of referrals made about students do not result in fitness to practice implications, or the need to report information to professional bodies.  The context for our referral process is supportive and developmental, with the aim of developing reflective professionals. 

Fitness to practise means ensuring that you are aware of your health and conduct at all times and are safe to be around patients, clients and members of the public. Student fitness to practise is called into question when behaviour raises a serious or persistent cause for concern about the ability to continue on a professional programme, or to practise after graduation.

Student Responsibilities

As a student training to become a professional, your professionalism is taken very seriously as demonstrating the required attitudes and behaviour which will be crucial once you become a member of your profession.  Your responsibilities are to:

1. Ensure your behaviour is professional on placement, in University and in your personal life

2. Ensure you remain mentally and physically fit and seek support if your health deteriorates or impacts on your ability to study or engage with placement activities

You have a duty to report anything you are concerned about relating to yourself or another student that might impact upon fitness to practise. Choosing not to disclose something can be a serious breach of professional body rules and is usually more serious than the issue being reported.  If you receive a caution, police warning or criminal conviction or are aware that you have broken any laws or University rules then you must report this by completing a referral form.  The University will usually wait for any outstanding police matters to be resolved before investigating.

Reporting something cannot automatically remove you from the Programme and the University will always consider whether support can be put in place to enable you to continue.  Only in serious cases will you be suspended from placement or the programme during an investigation. Suspension will be assessed on the basis of risk that you pose to the University community, members of the public and patients.

The details of the Faculty referral process and rules relating to students’ fitness to practise are contained within the FTP Procedure document 2019-20 (PDF, 288kB).  Your Professional Body will also have detailed guidance on being fit to practise.

Health Concerns

You may already have a condition that worsens or changes, or you may develop a health condition during your Programme. You must ensure the University is aware of any conditions that may affect your fitness to practise. It is a strength to admit when you need support. If you report a change or a new condition the University will normally refer you to occupational health services to ensure all appropriate support and reasonable adjustments can be put in place.

If your condition has an impact on your fitness to practise once appropriate support and reasonable adjustments have been put in place, then this will need to be considered using the Fitness to Practise Procedure. The investigation may include liaising with your doctor or health care team to be able to make an accurate and detailed assessment of your health.

Referring Students

Any student, member of staff, or member of the public can make a referral about a student, by completing a referral form

All referrals will be dealt with confidentially and only shared with staff on a need-to-know basis. However, the information you provide, and your identity will usually be shared with the student who is being referred. We expect students and staff to provide their name and contact details when raising a concern. Anonymous concerns can be difficult to investigate or progress and will only be accepted exceptionally, at the discretion of the University Secretary. For information on the University’s Policy on Whistle blowing, please see the University Secretary's Office website.

Examples of actions that would bring fitness to practice into question:

  • A breach of the University’s Rules of Behaviour or Professional Body or Statutory regulations
  • Substance misuse
  • A criminal offence including any caution or reprimand or an ongoing investigation by the police or a relevant professional, regulatory or statutory body
  • A failure to advise the University of a criminal offence including a caution or reprimand
  • Physical or verbal abuse or intimidation of fellow students, patients, clients, colleagues, University staff or members of the public
  • Failure to rectify behaviour that has been subject to any disciplinary actions under the University's regulations
  • Repeated unprofessional behaviour
  • Falsification of documents, clinical, personal or academic records, data or research material; including signing in to teaching sessions for other students
  • Publishing, including via social networking sites, inappropriate material including statements and images
  • Physical or mental health condition which, despite reasonable adjustments or treatment, affects a student’s fitness to practise
  • Breaches of confidentiality
  • Bringing the University or the profession into disrepute

What happens next?

Once a referral is made, it will be triaged by a group of Case Investigators (CI). They will make an initial decision as to the most appropriate route for the referral. They will consider a range of factors including any previous referrals made. They may then

1. Decide to take no further action

2. Refer you for an Occupational Health assessment and to the Disability & Health Panel who will consider any support and adjustments required

3. Refer you to a Personal Tutor, Senior Tutor or Faculty Student Advisor for pastoral support,

4. Refer you to meet with a nominated member of programme staff, who will discuss your behaviour with you and invite you to reflect on your professionalism.

5. Invite you to a meeting with a Case Investigator, who will seek further information about the referral before recommending an outcome. The CI may choose to impose a penalty at this point, to dismiss the case, or in serious cases, they may decide to refer the case to a full Fitness to Practice Committee, described in the policy.

Student Referral Form

Complete an online Student Referral Form to make us aware of your concerns: 

Student Referral Form

Guidance for Referrers (PDF, 101kB).

All reporters will receive an email confirming receipt of the form within 10 working days.

FTP Procedure Document 2019-20

View our FTP Procedure document 2019-20 (PDF, 288kB).

FTP Procedure Overview

View the diagram of the FTP High Level Overview (PDF, 377kB)‌.

Fitness to Practise & Student Referrals: 2017-18 data

View the data on FTP Student data 17/18 (PDF, 75kB).

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