It is vital to understand exactly who has been responsible for the work - ‘inventorship’ (authorship might be a more appropriate word when software or other media is involved) – and who owns the rights in the work – ‘ownership’. When patent applications are involved, the inventors are the named individuals who directly contributed to what is claimed as novel and inventive.
Depending on the relationship between the inventors and the University, and who funded the work, the University may own the rights (IPR or Intellectual Property Rights). The University has regulations governing IPR associated with staff, postgraduates and undergraduate students.
At a later stage the University may enter into legal agreements regarding the IPR and it is essential that these agreements be made on a firm foundation.