Obtaining authorisation to recruit (and other contract changes)

Below is an update on the previous 'Practical Steps' authorisation process for vacancies and other contract changes; this is an interim step towards the development of core staffing establishments linked to the annual budget setting process and academic review.

Please discuss any resourcing needs with your Faculty/ Divisional HR and Finance Team in the first instance.

Core-funded academic posts

The Deputy Vice-Chancellor is beginning the process of agreeing established staffing levels for core-funded academic posts (Research & Teaching and Clinical) for each Faculty with Deans. Deans are responsible for authorising recruitment within these agreed levels, with any recruitment to core-funded posts (or contract changes which increase cost) outside of this requiring separate approval from the DVC, through the completion of a vacancy authorisation pro-forma (Word 236kb)

Until the established staffing level for the Faculty is agreed there will continue to be a need to obtain approval from the DVC for all recruitment to core-funded posts (or contract changes which increase cost), through the completion of a vacancy authorisation pro-forma (Word 236kb)

Core-funded support posts

Following the support vacancies review (June 2011), Heads of Division and Deans/ Faculty Managers were issued with confirmation of current vacancies that they are authorised to recruit to.

Any recruitment to core-funded posts (or contract changes which increase cost) outside of this will need separate approval, through an e-mail to Guy Gregory (HR Director) and Helen Galbraith (Director of Planning and Deputy Secretary), except where delegated authority has been explicitly provided to the Head of Division/ Process Owner. A vacancy authorisation pro-forma (Word 33kb) may be required for new posts outside of the agreed structures.

Revised arrangements will be confirmed with the new Registrar in due course.

Externally funded posts

Approved by Head of Division/ School.

Maternity cover

Delegated to Head of Division/ Dean.

Temporary staff

Delegated to Head of Division/ School; temporary agency appointments of over 2 months will need the Registrar’s approval but fixed term contracts should be used as an alternative wherever possible.