Frequently asked questions
Please note that the following questions and answers apply to graduands who are eligible to register for the February 2018 graduation ceremonies.
- When will I receive my graduation invitation?
- Why have I received and invitation when I am not expecting to graduate?
- When can I register for graduation?
- Should I wait for confirmation that I have passed before registering for graduation?
- I'm a postgraduate and have been awarded subject to the correction of minor errors, can I still graduate?
- I have registered for graduation but have not received an acknowledgement email, what should I do?
- What if I don't want to attend my ceremony?
- What should I do if I was expecting to attend the ceremony and am no longer able to do so?
- What should I do if I cannot touch a member of the opposite sex to perform the hand clasp at the ceremony?
- How many tickets am I allowed?
- Can I get more than two guest tickets for my ceremony?
- Do I need my own ticket for the ceremony?
- Are babies and children allowed to attend the ceremony?
Gown hire and dress code
- What should I do if I have not ordered my gown by the deadline?
- Do I need to order a hat or cap?
- What should I wear for the ceremonies?
- Where does the official graduation photography take place?
- What should I do if I have not pre-booked my photography?
- What's the best time to have my photos taken?
Arrangements on the day
- Where do I need to go on the day?
- When should I collect my tickets and gown?
- What time do I have to arrive for my ceremony?
- What time should my guests arrive at the ceremony?
- How long does the ceremony last?
- Is there a live screening of the event?
- Is there web streaming of the event?
- What should I do on the day, if I find that I may arrive late?
Certificates and transcripts
- When will I receive my degree certificate?
- I am graduating in my absence, can I ask a friend to collect my degree certificate?
- How do I obtain my transcript?
- How can I check or change my address?
Invitations for the February graduation ceremonies will be sent out in November. If you have not received an invitation email by Monday 27 November, and you believe that you are due to graduate in February, please contact the Graduation Office.
Graduation invitations have been sent out to students on the basis of information indicating that you are potentially eligible to graduate in February. If your circumstances have changed and you know that you will not have your award confirmed in time to graduate in February, please contact the Graduation Office to let us know. You should check the Eligibility page and Information for postgraduate students, if applicable, before contacting us with this information.
Online registration opens in November when the invitations are sent out.
If you have not received an invitation email by Monday 27 November, and you believe that you are due to graduate in February, please contact the Graduation Office.
Registration closes at 5.00 pm on Monday 11 December 2017.
No, you must complete the registration process whether you have been awarded or not. Any student who is not awarded in time for the February ceremonies will be put forward to the July 2018 ceremonies.
I'm a postgraduate and have been awarded subject to the correction of minor errors, can I still graduate?
Yes, you are still eligible to graduate at the February degree congregation with minor errors. However, your degree certificate will only be issued when the Examinations Office has received written confirmation from the internal examiner that the corrections have been made. For further information please contact the Examinations Office on +44 (0)117 928 9836.
If you do not automatically receive an acknowledgement email on submission of your online registration form, you should contact the Graduation Office as soon as possible to see if your registration has gone through.
You must still complete your registration form even if you do not wish to attend your ceremony, choosing in absentia as your option.
If you are no longer able to attend, please telephone the Graduation Office as soon as possible on +44 (0)117 331 1270 or +44 (0)117 954 6388. We will then be able to arrange for your degree to be conferred in absentia, and your certificate will be posted to your home address after the ceremony.
What should I do if I cannot touch a member of the opposite sex to perform the hand clasp at the ceremony?
We understand that for religious or cultural beliefs some graduands may not wish to make physical contact with the Presiding Officer to perform the hand clasping which accompanies the conferral of your degree. If this is the case, please contact the Graduation Office and we can check who will be presiding at your ceremony and, if necessary, arrange for you to exchange nods instead of clasping hands.
All graduands are guaranteed two guest tickets (as well as their own graduand ticket) for entrance to the ceremony.
Graduands can request one extra ticket in advance by sending an email to email@example.com. Your full name, student number and degree course must be included in the email. Your request will be entered into a random ballot, and you will be informed by email no later than 5.00 pm on Monday 5 February 2018 if your extra ticket has been allocated. Please see Ticket allocation and collection for full information.
Yes, you will be allocated your own graduand ticket which includes your seat number. Please note that you will need to collect your own graduand ticket even if you have no guests with you.
Due to their formal nature, the ceremonies are occasions which babies and young children may not enjoy. We therefore recommend that any graduand or guest with childcare responsibilities seek alternative childcare arrangements.
However, we do recognise that on occasion the circumstances of a graduating student may mean that it is necessary for a baby or young child to attend. Due to the limited capacity of the Great Hall at the Wills Memorial Building, any child aged 2 or over must be allocated a guest ticket. Babies or children must be accompanied by an adult guest, and please note that prams and pushchairs may not be brought into the Hall.
Our gown suppliers, Ede & Ravenscroft, bring a limited number of spare gowns with them on the day of the ceremony. These gowns are issued on a first-come, first-served basis, so we would advise you to arrive as early as possible to hire one on the day. The gown hire company will be based in the Richmond Building for the duration of Graduation. Payment can be made by cash, cheque, or credit/debit card. Please note that you cannot graduate without the regulation gown and hood.
You are not required to order a hat or cap for the ceremony, unless you are being awarded a Higher Doctorate, ie DEng, DLitt, DMus, DSc and LLD.
Apart from the regulation gown and hood which should have been ordered in advance from Ede & Ravenscroft we do not specify what you should wear in any detail, although it may help you to know most people decide to wear something smart that reflects that this is special and more formal occasion.
For guidance, we can advise that a combination of black and white clothing works well with our gowns, although there is no specific colour requirement.
Traditional costume is also acceptable for graduation.
You can book on the day of your ceremony by visiting the Ede & Ravenscroft sales desk at the Richmond Building.
This is a very popular service so we recommend making use of what might be quieter times of the day to have your photos taken, such as while other ceremonies are taking place.
Ticket collection will be at a marquee on the centenary garden at the side of the Wills Memorial Building. Gown collection is located at the Richmond Building, Queen's Road, and the ceremonies take place in the Great Hall, Wills Memorial Building. A detailed map of the precinct is available.
Tickets and gowns should be collected on the day of your ceremony. See Timetable for the day for timings.
Please ensure that you bring a form of identification with you (e.g. your student card).
You need to be robed and seated in the Great Hall, Wills Memorial Building at the time specified in the Timetable for the day information for your ceremony.
Guests are admitted approximately 40 minutes before the start of the ceremony.
The ceremony usually lasts about an hour to an hour-and-a-quarter.
The ceremonies will be screened live in the café bar at the Richmond Building, Queen’s Road, so any guests who do have a ticket for the Great Hall are welcome to watch the ceremonies there.
If you find that you are delayed for the start of the ceremony, please call the Graduation Office on +44 (0)117 331 1270 or +44 (0)117 954 6388.
If you are attending your graduation ceremony you will receive your degree certificate at the ceremony. If you graduate in absentia, your certificate will be posted to your registered home address, after the degree congregation has ended.
It is possible to arrange for your degree certificate to be collected in person from the Examinations Office, instead of being posted. If you would like to nominate someone to collect it on your behalf you will need to send an email to firstname.lastname@example.org giving them the name of your nominee and your permission for them to collect the certificate for you. Please note that certificates will be available for collection on Monday 12 and Tuesday 13 February 2018. Your nominee will need to show some identification when they collect your certificate.
Transcripts are provided by your faculty office, so please visit the relevant faculty website for details or contact them direct for further information.
You can check the address that is currently registered for you at the 'Home Address' link on the left hand side of your Student Info page, and change it there if necessary.