Alternative Exam Arrangements (AEAs) and online assessments 2021

Extra time and/or time breaks

If you are allowed extra time or rest breaks, through either a Disability Support Summary or previously agreed Alternative Examination Arrangements (AEAs), these will apply to both:

  • the time you are expected to spend answering the questions and
  • any time for scanning or uploading.

Seven-day assessments

If you have Alternative Exam Arrangements you will automatically have 9 days rather than 7 days to complete timed assessments. You normally have AEAs because of disclosed disabilities.

You do not need to ask your school to arrange this later submission time.

Use the self-certification process if you need to defer your seven-day timed assessment. Contact your school for the 'Self-certification for absence' form.

We are not expecting you to spend the entire seven days completing your assessment if your assessments are set over a seven-day period.

Check the communications sent by your school which will tell you how long the assessment is scheduled for. If you are unsure, contact your School Disability Coordinator.

Exams

Use the self-certification process if you need to defer an exam. Contact your school for the 'Self-certification for absence' form.

Extenuating circumstances (ECs)

If you are already registered for Alternative Exam Arrangements, you do not need to submit additional extenuating circumstances forms unless:

  • your extenuating circumstance is due to something unrelated to your pre-existing conditions, or
  • you need to tell us that your pre-existing conditions have changed or worsened.

You do not need to provide additional evidence to support an extenuating circumstance claim if this is related to the Covid-19 pandemic, but you may wish to in other circumstances. We will treat your ECs and any evidence you provide in the strictest confidence.

How AEAs work in practice

Example for a 2-hour assessment
 In person time allowanceAEA entitlementTotal assessment length from start to submission
All students allowed an additional hour for scanning and uploading their assessment 2 hours +
1 hour
  3 hours
For students entitled to 25% extra time per hour (15 minutes) on a 2- or 3-hour assessment 3 hours 25% extra time:
45 minutes
3 hours 45 minutes
For students entitled to 15-minute rest breaks 3 hours 25% extra time:
45 minutes
3 hours 45 minutes
For students entitled to both extra time and rest breaks 3 hours 25% extra time +
25% rest breaks:
1 hour 30 minutes
4 hours 30 minutes

Details of how AEAs apply to your assessments will be included on Blackboard which will give you the following:

  1. Standard text
  2. Question paper
  3. AEA table showing how the AEAs apply to your timed assessment (example below).

You should spend 3 hours on this examination. One further hour is available to submit your work. Submit your answers no later than 13:45 British time or, no later than 19:45 British time if you have prior permission.

If you have previously agreed alternative exam arrangements and are eligible for extra time, there are further details below.

Example exam - when to submit your work if you are eligible for extra time
Exam start timeExam lengthAdd 1 hour for uploadingAdd additional time for AEAsTotal time availableSubmit work by
9:45 am UK time


3 hours


1 hour


None 4 hours 1:45 pm UK time
25% (1 hour) 5 hours 2:45 pm UK time
33% (1 hour 20 minutes) 5 hours 20 minutes 3:05 pm UK time
50% (2 hours) 6 hours 3:45 pm UK time
3:45 pm UK time 3 hours 1 hour None 4 hours 7:45 pm UK time
25% (1 hour) 5 hours 8:45 pm UK time
33% (1 hour 20 minutes) 5 hours 20 minutes 9:05 pm UK time
50% (2 hours) 6 hours 9:45 pm UK time

Additional rest breaks

Some students are additionally eligible to take 'stop the clock' rest breaks. You should calculate these based on the original duration of the exam and the additional hour for uploading.

This table contains examples of possible combinations:

Example exam - when to submit your work if you are eligible for rest breaks
Exam start timeExam lengthAdd 1 hour for uploadingAdd additional extra time if permittedAdd additional time for rest breaksTotal time availableSubmit work by
9:45 am UK time


 
3 hours


 
1 hour


 
None 25% (1 hour) 5 hours 2:45 pm UK time
25% (1 hour) 25% (1 hour) 6 hours 3:45 pm UK time

If you are unsure about the submission time for your own circumstances, contact your School Office for advice.

Find out more about AEAs and online assessments

Disability Service are also running weekly online Group Study Skills sessions to help with revision techniques and improving existing academic skills.

How you should manage your time if you are allowed rest breaks

You will need to manage your rest breaks yourself. Some students set themselves a timer to remind themselves that they should take a break. Others ask a friend or member of the family to remind them periodically to take a break.

Further advice on how to manage rest breaks.

What to do if you have further queries or have a problem

Contact Disability Services, or your School Disability Coordinator.

If you have a problem during an exam such as if you are not sure about the submission time that will apply to you, contact your School office in the first instance.

Find out more information for all students about assessment support and extenuating circumstances.

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