Scan to Email

Starting in 2017, you can scan from Printer Release MFDs (printers) to your University Inbox. Scanned documents are saved as a PDF file.

Features

  • Scan in colour up to A3 size.
  • Faster than using USB scanners.
  • Scan multiple sheets/duplex when using MFDs with document feeders.
  • Find your scan in your own inbox, secure and easy to locate.

Limitations

  • Only one document can be sent per scan.
  • The limit for scanned documents is 25MB. Print Services offers a scanning service for large jobs.

Process

Summary

  1. Log into the MFD using your Ucard (or onscreen keyboard).
  2. Select the "Scan and Send" button
  3. Select the "MyEmail" button and then press the round button on the keypad
  4. Select the size of your original document if it is not A4
  5. Press "Start Sending" to send the scanned document
  6. The scanned document will arrive in your inbox within the next few minutes as a PDF attachment.
    The sender will be nobody@bristol.ac.uk and the subject line will be "Attached Image".

Illustrated guide

  1. Log into the MFD using your Ucard (or onscreen keyboard).
  2. Select the "Scan and Send" button
    Select "Scan and Send"
  3. Select the "MyEmail" button and then press the round button on the keypad
    Select "MyEmail"
  4. Select the size of your original document if it is not A4
    Select document size
  5. Press "Start Sending" to send the scanned document
    Select Start Sending
  6. The scanned document will arrive in your inbox within the next few minutes as a PDF attachment.
    The sender will be nobody@bristol.ac.uk and the subject line will be "Attached Image".

Note that at busy times it may take longer for scans to reach your mailbox.