Send messages

If you are completing any of the tasks below from outside the University, you will need to connect to the VPN first.

When you are subscribed to a list, you receive all messages subscribers send (subscriber options determine the format in which you receive the messages). You can reply to the messages you receive or send new messages to these on the mailing list.

Sending a message by email

To send a new message:

  1. Open the email client making sure that the address is the one with which you subscribed to the list.
  2. Enter the list address (the lists address consists of the list name followed by the suffix, e.g.
  3. Enter a meaningful subject line (i.e. one that will make sense to others on the mailing list).
  4. Send the email.

Please note: if you send the message from a different address to that which you subscribed with, your message is likely to be rejected.

Sending a message using the mailing list web environment

To send a message using the mailing list web environment:

Click on the Post link
Screenshot: click on the 'Post' link.
  1. Go to the Mailing List homepage and log on.
  2. Go to the information page of the list you want to send a message to.
  3. In the left-hand menu, click on Post.
Send a message to the mailing list using the web interface
Screenshot: send a message to the mailing list using the web interface.

Please note: this method is not very flexible because using the mailing list web interface you cannot add or change some recipients, add an attachment or format the messages you send.

Replying to a message

To reply to a message sent to a list, you do the same as you would to reply to any other message. However, some lists are configured to send a reply to the whole list by default (i.e. to all subscribers). If you only want to reply to the message sender or to specific list members, use your email client's functionality to make sure that you select only the relevant recipients.

You can also reply to a message directly from the mailing list environment. However, it is much simpler to reply using an email client or webmail, which also offers more functionality.

Good behaviour

Many lists will not tolerate unacceptable behaviour - unacceptable behaviour often consisting of such heinous crimes as sending off-topic messages. It is your responsibility to be aware of what constitutes good behaviour and what constitutes unacceptable behaviour...and you must also bear in mind that these rules are likely to be different between lists.

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