Managed PCs: Storing data locally

Storing data locally

Some applications are faster if they read and write data directly to a folder on your computer. This is particularly common with statistical or scientific software and video or audio files.

To store data directly on your PC's hard disk, rather than in MyFiles, use the Local Documents folder in your Personal folder:

Local Documents folder. The Downloads and Chrome Local Downloads folders also lives on your hard disk, not MyFiles.

If you choose to store data locally please be aware that this data is not automatically backed up.


If you need to temporarily store data locally for performance reasons, we recommend that you back it up to an appropriate filestore (Research Data Storage Facility or a departmental filestore), using a sync tool like SyncFolders.

Please contact the Service Desk if this applies to you and we can discuss your requirements and automatically install SyncFolders on your PC.

Once installed, follow these instructions to setup SyncFolders:

  1. Create a destination folder on a network filestore with Windows Explorer; for example on the Research Data Storage Facility.
  2. Create a sync rule using the Create rule button.
  3. As a minimum, you will need to specify a Source Folder (your local files directory), a Target Folder (created in step 2), and choose an appropriate Action (Copy, Backup or Synchronize). Make sure that you read the description of the actions carefully - Back up can delete as well as create files.
  4. Click OK once configured.
    SyncFolders Rules
  5. Save the rule(s) you have just created to your Documents folder, using the Save Rules button.

Sync automatically on a schedule

Use the Scheduled Sync Tasks feature to setup an automatic sync on a schedule:

  1. Open the Scheduled Sync Tasks from the options menu:
    SyncFolders setup schedule
  2. Click the Create button to setup a new schedule.
  3. Click on Rules File to locate the rule file you saved earlier. By default the synchronisation task will be executed once every day.
  4. Set an appropriate name, description & schedule, then click Create Task to complete the setup.