Hugh is responsible for leading the University Secretariat, ensuring the provision of a professional secretarial service to the University’s main governance bodies – Court, Council, Senate and other University Committees as appropriate. Hugh works closely with the Registrar & University Secretary, the Deputy Vice-Chancellor, the Director of Legal Services and the Director of Planning to ensure that the above bodies operate in conformity with the University’s constitution and audit, regulatory and legal requirements.
He is also responsible for sharing best practice in committee servicing across the institution, aiding others in understanding the University’s governance and decision-making structure and helping to ensure a consistent and high standard of support for all of its key committees.
Tel: 0117 33 18085
Lucy is services several of the University’s senior committees including the University Planning and Resources Committee (UPARC), the Nominations Committee of Court, the Audit Committee and the Student Affairs Committee. She is also responsible for the organisation and management of the Annual Meeting of the University Court and coordinates elections to Court, Council, Senate and the Nominations Committee of Court.
She assists the Head of Secretariat in supporting Council and Senate meetings and acts as deputy in administering, for example, the Standing Committee of Senate and Council Away Days and organises inductions for new lay members of Council. Lucy also supports the Head of Secretariat to ensure strong lines of communication between Senate, Council, Court and the senior executive of the University, including the provision of information and advice to committee chairs, committee members and members of the senior management team.
Lucy is responsible for updating the Statutes, Ordinances and Regulations each year and for editing and compiling the "Guide to Council" each summer.
In 2012 Lucy managed the review and re-design of the University’s governance web pages and is responsible for maintaining those pages. She is heavily involved in the recruitment of lay members of Council. Lucy is currently overseeing a project that will drive forward the concept of paperless meetings.
Tel: 0117 92 88061
Helen/Julie is the Senior Secretary in the Secretariat and wider Planning team and the main point of contact for the office. They have a diverse role, primarily providing support with Council, Senate and Court and some associated committees. Helen/Julie is responsible for preparing the University Committee Schedule.
Helen works Wednesdays, Thursdays and Fridays and Julie works Mondays and Tuesdays.
Tel: 0117 33 17548