Changes to the Pure Project Model

The version of Pure installed in summer 2017 introduces changes to the research applications/awards and project model.  This document covers the key differences between the old and new models. The main differences between the models are:

Three content types: Applications, Awards and Projects

In the old model there were two content types:

  1. Applications, which become Awards if they were successful
  2. Projects

The new model has three content types:

  1. Applications
  2. Awards
  3. Projects


The key benefit of separate applications and awards content is that it allows us to capture different information (amounts, participants, IDs etc...) for applications and awards. Pure's synchronisations with University finance systems don’t currently provide us with this detailed data, so the information in the application and award content types remain largely the same. However, we hope that to bring more granular data into Pure when we move to new finance systems in the future.

 

New layout for reading content

The new project model introduces a new layout for viewing an individual record: the reading layout.  The purpose of the reading layout is to maximise use of the computer screen and to reduce the amount of scrolling needed to view key information.  The editing layout is available for adding and changing content but default view is the reading layout.  You can toggle between views by clicking on the pencil and eye icons on the top left hand side of the record.  In the reading layout you can click on a field to take you to editing mode, from where you can edit the content.  Related applications/awards/projects are also visible and clickable in the reading layout.

 

Other changes to the project model

The new model introduces several new fields and some new content:

  • Project links: links to RCUK’s Gateway to Research are automatically added to a RCUK project record. The links are editable which means they can be removed if you prefer not to include them in your project information.  Links are only automatically added to project records where the record has a valid RCUK funder reference ID.
  • Application links: links to the underlying application record in ORCA (the University's Research Contracts and Applications system) have been added to Pure awards records. This makes it possible to click through from the Pure record to the underlying ORCA record. This will help when looking for more information about the award or when troubleshooting data issues. Note that only individuals with appropriate ORCA access will be able to follow the links.
  • Project Short title: this is an additional editable title that appears on Explore Bristol Research (EBR).  This new field can be used to describe projects where the title (synchronised from our finance systems) is not meaningful.
  • Nature of activity type: this new field is available for applications, awards and projects. It is editable.  Project nature of activity types appear on EBR.  The options are:
    • Dissertation project
    • Individual grant
    • Non-academic project
    • Other
    • Practical Project
    • Research
    • Scientific Event
    • Teaching
    • Transfer (professional training)
    • Transfer (R&D project)
    • Transfer (Scientific Services)

Generally we expect the nature of activity for research projects to be "Research", but ocassionally you may wish to use another type to describe your project. 

New fields not currently being used

  • Collaborative application/award/project: This field is available but not currently used.  We hope that the ERP launch will provide an opportunity to source collaborative project information
  • Application and Award types: Although we capture types of application and project in our finance source systems, we are currently unable to use this data in Pure. Subsequently all applications in Pure are classified as “Other > Proposal” and all Awards are classified as "Other > Award".  We hope to make use of type in the future.
  • Curtailments: Each content type has “curtailed” fields.  However we do not currently synchronise curtailment data from our finance systems.  We will explore using this field with the introduction of ERP.

Explore Bristol Research visibility settings

  • Projects are “sensitive” by default, which means they are visible to Pure users but are not public. The exception is RCUK-funded projects, which are “publicly available” by default.  You can change the visibility of your project. The consequence of making your project public is that the project will be visible on EBR.
  • Applications and Awards are all “highly confidential” by default. You can change the visibility of your application with the following consequences:

    • Sensitive: The details will be visible to Pure users
    • Public: The details will be visible to Pure users. The funder will be publicly visible on the related project EBR page 

For more guidance about visibility, please see Project and funder visibility on Explore Bristol Research