FAQs

Personal details displayed on EBR

Explore Bristol Research (EBR) is the Pure-driven website and the University's public catalogue of research. Information on EBR comes from Pure.

Current academic staff and PGRs have a public profile on EBR, where the following information will automatically be displayed:

  • PGRs: name, intended postgraduate award, organisation affiliations, supervisors and University email address.
  • Academic staff: name, job title, organisation affiliations, University address and email, and PGR details (for supervisors).

Enhance your EBR profile by uploading a photo, adding a research statement and creating/connecting an ORCID iD.


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My details are wrong

On Pure, some pre-loaded information about yourself comes from other corporate systems. If your details are incorrect, changes will have to be made at the source (Pure data should then update within a day).

Who to contact to amend incorrect information
Data (system)Contact
PGRs personal details
(SITS)
Contact your local PGR administrator
Supervision details
(SITS)
Contact your local PGR administrator
Staff qualifications
(HR - MyERP)
Personal information
(MyERP How to guides)
Staff titles, work address, job details
(HR)
Contact HR
(Faculty HR queries)

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Trusted user (allow someone to act on your behalf)

A trusted user is a colleague with delegate access to manage your Pure account/EBR profile on your behalf. Academics can add/remove trusted users themselves:

  1. Click on your username in the header
  2. Add your colleague to the list in the Trusted users section
  3. Press Save when you have finished

If your trusted user cannot access Pure after adding them to your profile, contact us at pure-support@bristol.ac.uk (confirm on your message that you are happy for this person to access your Pure account).

Pure does not auto-save so make sure you press the blue button 'Save', usually located in the grey footer of the screen.

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Claim and disclaim publications

Use the claim/disclaim functionality in Pure as per the instructions below. Note that adding/getting an ORCID can improve accurate researcher attribution.

Want to be added to a research output? Claim this content

  1. Log onto Pure and find the publication you want to claim, click on the item and a new window will open
  2. In the footer of the record, click Claim this content
  3. In the 'Do you want to be added to this content?' dialog, add a message to the system administrators (optional), click again Claim this content (see example in the image below)

Want to be removed? Disclaim this content

  1. Log onto Pure and find the publication you want to disclaim, click on the item and a new window will open
  2. In the footer of the record, click Disclaim this content
  3. In the 'Do you want to be removed from this content?' dialog, add a message to the system administrators (optional), click again Disclaim this content

The Pure team and the Open Access team manage claims and disclaims. Once they have been resolved, you will be informed by email, according to your email preferences.

In the process of claiming/disclaiming a publication you can include a message.

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How to import publications

To ease the process of uploading outputs published elsewhere, you can either import metadata from a number of online sources or from a file. Follow the steps below to start the importing process. Make sure to review the imported metadata at the end.

Import from online sources

Currently, you can import publications data to Pure from: ORCID, Scopus, PubMed, arXiv, SAO/NASA ADS and CrossRef. For each online source that you want to import your publications from:

  1. Click on the green button Add new
  2. Select Research output in the left pane, then Import from online source (from the options underneath)
  3. Select the online source you want to import from
  4. Enter the information you want to search on, then press Search
  5. Identify the item you want to import, then click Import to start process

Import from file (BibTeX and RIS files)

Your previous institution may be able to supply you with a list of your publications in 'BibTeX' or 'RIS' format.

Please note, if you are using a BibTeX file, ensure all empty lines are removed between entries, otherwise the file will not upload fully. This bug is due to be fixed in a newer version of Pure. 

  To upload the file:

  1. Click on the green button Add new
  2. Select Research output in the left pane, then Import from file (from the options underneath)
  3. Select the file type you want to import from
  4. To add records from the clipboard, paste the content of the file into the Paste text field, then click Import to start process
  5. To add records directly from the file, drag the file to the Upload file area (or click Browse to select the file) to select the file, then click Import

Pure will attempt to match the imported author details with information about people already in Pure. Where Pure has matched internal authors (co-authors at the University of Bristol) a green box appears. That means the research output will also be added to these people's Pure profiles. Pure will also match imported details of the journal and publisher. Check these matches and click Import and review.

Review the imported metadata: amend any errors on the next screen, when a complete template of the imported record will open. Click 'Save' when you have finished.


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What to do about duplicates

Duplicate records, particularly outputs, will occasionally appear in Pure. These are generated when more than one author or editor adds the same output, or when publication records are imported from Scopus to replace an initial record. The Library Open Access team regularly resolves duplicate records where the system flags them up. You can also contact the OA team at oa-audit@bristol.ac.uk if you spot a duplicate.

How to avoid duplicate records

When you create an output record the system will warn you with a red flag if the publication already exists (image below). Click on the red flag, then click on the pop-up to open the suggested output. If this is the publication that you were about to add, but you are not a named author, select Claim this record.

To avoid the creation of duplicates, in the process of adding a publication Pure may flag existing publications with a similar name (notice the red flag next to the 'Title' field).

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Pure templates (how do I record... )

Below are some key research activities and the appropriate template to use when adding them to Pure:

  • Conference proceedings with an ISSN: Research output > Contribution to journal > Article
  • Conference proceedings without an ISSN: Research output > Chapter in Book/Report/Conference proceeding > Conference contribution
  • Papers, posters (not published in a proceeding) and abstracts: Research output > Contribution to conference > (select template sub-type as appropriate)
  • Blogs and other web contributions: Research output > Non-textual form › Web publication/site
  • Publication peer-review and editorial work: Activity > Publication peer-review and editorial work types > (select sub-type)
  • Conferences that you have organised, chaired or attended: Activity > Participating in or organising an event types > (select sub-type) You will be able to further specify the role of each person on the record

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Tagging content with structured keywords

Almost all Pure content types accept structured keywords, e.g. research outputs, projects, research profiles, etc. How to keyword-tag:

  1. Find the record you want to tag, click on the item and a new window will open
  2. Scroll down to the 'Keywords' section > 'Structured keywords', then click on Add keywords
  3. Click on the arrow next to your Faculty/organisation and choose your centre/group from the list (see image below)
  4. Press Save

Note that structured keywords have to be added manually on individual basis.

Find your centre/group structured keyword by clicking on the arrow next to your Faculty/organisation. Click on the keyword to add it to your record.

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How to get the Pure id

All Pure records have a Pure id that can be used to target information on Pure and EBR. Find the Pure id on Pure, in the top-left corner of each record (note that the Pure id is only generated after saving the record for the first time).

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