Pure content types

Introduction

In Pure, information is organised in content types. They are:

General guidelines for adding and editing content records

To add a new record, click on the green button Add new. You can further specify the sub-type of a record on the wizard, for example: Research output > Contribution to Journal > Article (picture below).

Click on Add new and the wizard will open. Select a template from the wizard.


Common sections and fields

  • Managing organisational unit: the school or research group with editing rights
  • Documents and links: upload PDFs, images, etc. and add relevant URLS (upload here your manuscript when adding a research output, below)
  • Keywords: add free-text keywords and structured keywords
  • Relations: create links between content types in Pure
  • Visibility: control the visibility/confidentiality of a record, note that Pure visibility settings often are set to 'Public' by default, which means the record will be displayed on Explore Bristol Research (EBR) - please note, research outputs need to be validated by the Open Access team before they become visible.

Save, copy, delete

Pure does not auto-save so make sure you press the blue button Save, usually located in the grey footer of the screen. To be able to save your record you will have to complete the required fields. These are flagged with a red star (*) and will vary depending on the template you choose.

If you always publish with the same group of people, it might be quicker to copy a previous output. To copy an output in Pure, click on the copy icon. To delete a record, use the red cross button (use with care, there is no 'undo' facility).

Always press the blue Save button when you have finished. The 'Save', 'Create a copy' and 'Delete' button are often placed in the grey footer.

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Research outputs

Used to describe a wide range of academic publications and other types of productions including: peer-reviewed journal articles, books, conference papers, posters, websites, etc.

Methods for adding outputs to your profile

Visibility of Research Outputs on Explore Bristol Research

There are the criteria before a research output will appear publicly on Explore Bristol Research:

  • The visibility has to be set to 'public' (this is the default for research outputs)
  • The workflow must be set to 'validated'. There are three different workflow options - 'draft', 'completed' and 'validated'. 

 Draft should only be used when you cannot complete the information in one go and you are not ready for the record to progress in the workflow. Whilst in draft, the record will only vislble to you and Pure administrators and the status will not change until you mark it as 'completed'. 

Completed is how you should save the record once the information is complete. This status means that the Open Access team will review the record for compliance with the University Open Access Policy.

Validated status can only be set by the Open Access team once the team have checked the record and made any necessary adjustments (e.g. adding an embargo period). At this point, the research output will immediately become publicly available on Explore Bristol Research. If you need to contact the team about validation, the team inbox is oa-audit@bristol.ac.uk

Click Save when you have finished. 

How publications data in Pure is used

  • Open Access (OA): authors are required to create a Pure record for all journal articles and conference proceedings (with an ISSN) within 3 months of the date of acceptance
  • Research Excellence Framework (REF): Pure is used to propose, review and submit outputs to the REF
  • University websites: Pure feeds lists of outputs on researcher profiles and on School or Department websites
  • Researchfish: outputs linked to projects in Pure are uploaded in bulk to Researchfish to assist with funder outcomes reporting
  • Staff reviews: outputs can be added to academic review forms in MyReview

When importing outputs from an online source/file, Pure will attempt to match the imported data with information already held in Pure (applies to author details, journal and publisher). Take care to check these matches. If the information is correct, select Import and a completed template will open. Review the metadata and press Save when you have finished.

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Activities

A wide range of research activities including invited talks, editorial work, consultancy, public engagement activity, etc.

Activities in Pure are currently only used to augment research web profiles on EBR. Further details about the current activity templates can be viewed here: Pure activity categories (PDF, 264kB).

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Prizes

Record details of prizes, awards and other research esteem indicators.

The scale and range of Prizes in Pure is very broad and can include everything from conference travel grants to internationally-recognised awards.

Note that there is a separate content type for Activities such as conference participation, public engagement, consultancy, etc.

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Projects, applications and awards

Details of successful and unsuccessful applications, awards that have been granted by external funders and research projects undertaken by Bristol researchers.

Most of the funded research Project data is sourced from University Finance systems. Researchers are welcome to add to this information, or to add additional projects. 

Projects FAQ

How can I edit projects?

You can add information, for example:
  • Add an alternative title and descriptive text
  • Include funder reference numbers (IDs, necessary if adding output or project relations for Researchfish)
  • Affiliate other project participants e.g. Co-Investigators (PIs are the only automatic affiliations)
  • Add relevant URLs (link to the project website)
  • Create relations (links) to related outputs or other related content

It is not possible to change the information that has been imported into Pure. See the FAQs for further guidance about the imported information.


My project is missing

Pure only pulls in projects from the Finance Systems that are categorised as Research Standard ('R' coded, e.g. R112100). You can add projects manually into Pure (see 'How do I add a project to Pure?')


How do I add a project to Pure?

If your project is not Research Standard and you want to add it to Pure, you can do so manually. Go to the green 'Add Content' button and choose the project type, then fill in the details. Please note, we are working on including more projects types automatically in Pure in future.


My project is duplicated

This can be the result of projects splitting into 'parent' and 'child' versions on arrival in Pure. We can make the 'parent' project publicly visible and the 'child' one marked as 'highly confidential'. You will still see it on your overview list, but it will not be visible to anyone else.

Alternatively, this can be the result of a project being added both manually and automatically in Pure. We can merge the information and remove the manually added one.


The title of my project is incorrect or not what I expected

This will need to be changed at source, which in most cases will be ERP. It will then update in Pure the following day. Please note, only the Finance team have access to amend this data. If you're not sure who your contact is, please see Post Award contacts per Faculty / School.

The changes in ERP need to be made as follows:

Click on the 'Budget Code' tab -> click on the magnifying glass for more details -> click on the 'Budget Code Analysis' tab -> scroll down to the 'Full Budget Code Title'

The advantage of using this field is that the main Project Name can be kept, and this field pulls a more user-friendly name into Pure for display in Explore Bristol Research.


The project participants are not all listed

Pure pulls in the Principal Investigator. Further participants can be added manually in the project record (this must be done either by the PI, or by someone with project editing rights).  


Funding information is missing

Contact Pure Support and we will link the project to the award and application.


My project appears in Pure but not on Explore Bristol Research

The default visibility for projects when they are brought into Pure is 'sensitive', unless they are UKRI, in which case they are automatically 'public'. To change the visibility to 'public', click into the project and go to the editing page (the pencil icon). Scroll to the end of the record and select from the drop-down list.


How is project data in Pure used?

Outputs linked to projects in Pure are uploaded in bulk to Researchfish to assist with funder outcomes reporting.


Further help

Please email pure-support@bristol.ac.uk

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Applications and Awards FAQ

 

Where does the information in Pure come from?

Details of applications and awards come from University finance systems. As of August 2020, Worktribe is the information feed into Pure about applications for external research project funding and research funding granted by a funder. Prior to this, the information came from ORCA. 


Is the information publicly visible?

Pure visibility settings are set to 'Highly confidential' for Applications and 'Sensitive' for Awards. The records cannot be edited (they have been included for information purposes).


At what point in the process are applications and awards fed into Pure?

Applications are added to Pure so long as the following criteria are met in Worktribe:

  • The project is categorised as Research Standard
  • The project has a 'bid submitted' date
  • The project has a minimum status of 'bid awaiting response'

Worktribe projects are known as 'applications' in Pure. The Principal Investigator's (PI) name only will be fed into the Pure record. 

Once a 'bid awarded' date is added in Worktribe (and the other criteria above is true), this will also be fed into Pure overnight and update the record and status there, as well as creating a separate Award record in Pure. 


My total Application or Award value looks incorrect in the Pure personal overview page

These totals are based on data from Worktribe (and the old ORCA costing / application system). Pure only brings through projects that are classified as 'research standard'. Additionally, the application total will only include projects that are awaiting a response from the funder, and the award total only includes awards currently running (not those that have been completed, curtailed or have not yet started).

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Impacts

Research impact is an effect on, change or benefit to the economy, society, culture, public policy or services, health, the environment or quality of life, beyond academia.

Impact records in Pure are used to monitor the effects that University of Bristol research has on wider society. See further guidance: Impact in Pure (PDF, 667kB).

Research activities and/or collaborations may lead to impact but are not impacts themselves. Use the Activities content type to record details of any activities and/or collaborative interactions that you are engaged in and, if relevant, link the impact record through to the relevant activity/activities using the 'Relations' field.

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Student Theses

All PGRs are required to submit the final version of their thesis electronically to Pure. This requirement has been in place since September 2018. 

If you need to do this, please visit the step-by-step guidance. If you are experiencing any difficulties logging into Pure, please contact pure-support@bristol.ac.uk

You can browse the public list of theses on Explore Bristol Research.

Please note, if you are the supervisor and you have a public profile page on Explore Bristol Research, a 'Supervised work' tab will appear on your profile page once the thesis is publicly visible. Current supervision information can be seen on your Pure overview page. Any changes to names or weightings need to be made at source (SITS). If you are wondering where current supervision is on the public Explore Bristol Research pages, please see our FAQ about this. 

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