Sustainable Print

Print provision at the University of Bristol has grown organically over many years with no strategy or policy guiding which printers are purchased and how they are deployed.

An extensive audit carried out in 2013 established that there were 3442 print devices, made up of 30 makes and 872 models. This volume and mix is well in excess of other similar-sized organisations. Much of our printer fleet was not networked which did not make it easy for staff and students to print from laptops and mobile devices.

The Sustainable Print project will provide the appropriate number of multi-functional devices (MFD), which have the ability to print, scan and photocopy, across the University Estate.  This initiative will aid in the University becoming more cost efficient and in reducing the environmental impact. Wherever practical, personal printers will be replaced with MFDs.  Currently the ratio of printers to staff at the University is 1:2.  This is in contrast with many organisations who aim for 1:15.  The Sustainable Print project has UPARC support.  

Print Services are responsible for the management of printers for staff use. The information below provides guidelines on how to purchase printers for staff use and guidelines on the use of print devices.

Please click here for the Sustainable Print Policy (PDF, 67kB)


Purchasing departmental print devices

  1. Requester to discuss current and future requirements with Julie Moore, Sustainable Print Officer, Print Services and/or Tom Lawson, Canon Account Manager (See contacts below)
  2. Recommendation of print solution meeting the School/Organisational Unit requirements
  3. Requester procures or leases recommended device and completes New Device Record on receipt of device.

To report a malfunctioning Canon printer

Call Canon Service on 0800 035 3535  The serial number of the printer will be needed to log a service call.

To dispose of a printer (any brand) please see the Printer Disposal (PDF, 374kB) guidance. 

Staff guide to print device functions

Below are links to a number of documents providing guidance on how to send your document to print, scan and photocopy.

Recommended ways to reduce printing

In line with the strategic direction for printing, staff should seek to reduce the need to print. For example:

Student printing

Many study spaces across the University have printers or photocopiers which can be used by students to print, copy or scan. Information on student printing can be found on the IT services' website


Sustainable Print Officer: Julie Moore


Telephone: 0117 3317692


Canon Account Manager: Tom Lawson, Email:  Tel: 07800 701458

Canon Servicing and Consumables: 0800 035 3535 (please note that the serial number of device will need to be provided)

Ceva, Transfer or Removal of Devices: 0800 035 3535  (please note that the serial number of device will need to be provided)