Filestores

  • Your Microsoft OneDrive, MyFiles and staff/PGR Google Drive accounts are deleted when you leave the University. You should ensure that any data that needs to be shared or kept is transferred to appropriate locations. For more information see the starters and leavers advice.
  • We hope that the storage options outlined below cover most eventualities, but if you have any data which does not fit into these services then please contact the IT Service Desk.
  • Please note that MyFiles has been replaced by Microsoft OneDrive as part of the upgrade of University computers to Windows 10 for the start of the 2018/19 academic year. The University provided Google Drive service will close in August 2019.

Microsoft OneDrive for Business

Microsoft OneDrive for Business is available to all students through Office 365. OneDrive is the best option for those who frequently use their own computer and Office applications (Word, PowerPoint and Excel). OneDrive has the advantage of access online anytime/ anywhere. Microsoft OneDrive for Business allows you to upload and store files and access them from anywhere.

You are provided with up to 5TB storage, but there is a limit of 15GB for each individual file. You can store your information here and collaborate with others on individual documents or presentations. You can sign into your OneDrive account to enable saving in Office applications; this allows you to edit and view and share documentation across your devices.

More information on Microsoft OneDrive (Sign-in using your username in the format ab1234@bristol.ac.uk)


Google Drive

You can use Google Drive to upload and store any file type and then access them from anywhere. Google Drive is good for the quick creation of documents and to collaborate in real time with colleagues. You can share with people inside and outside the University and have the ability to share large files.

Please note that Google Drive will be replaced in the future by Microsoft OneDrive as part of the Digital Bristol Programme.

More information on Google Drive


Office 365 Groups

Office 365 Groups is a service developed with collaboration in mind. It works with the Office 365 tools you already use so that you can collaborate with your teammates when working on a project plan, writing documents, creating spreadsheets, scheduling meetings, or sending emails. Groups in Office 365 let you choose a set of people that you wish to collaborate with so that you can easily set up a collection of resources for those people to share. This includes a shared file storage service.

For more information visit the Office 365 Groups support documentation

Guidance on what to store in Groups and OneDrive

  • Please note that your Microsoft OneDrive, MyFiles and staff/PGR Google Drive accounts are deleted when you leave the University. You should ensure that any data that needs to be shared or kept is transferred to appropriate locations. For more information see the starters and leavers advice.
  • We hope that the storage options outlined below cover most eventualities, but if you have any data which does not fit into these services then please contact the IT Service Desk.
  • We recommend that all staff complete the Digital Information Management Tutorial - InfoSafe.
  • By January 2020 all University managed Windows PCs will be upgraded to Windows 10 and Microsoft OneDrive for Business will replace MyFiles and Google Drive as your default personal file storage.
  • Departmental Filestore and Staff Intranet Sites will be replaced by Faculty, Divisional and School SharePoint sites by the end of 2020. Find out more about Faculty, Divisional and School Sites.

Departmental Filestore (sharing internally)

Meant for collaborative admin and work related files where access is needed by multiple people or work areas. This service is for all non-research data within the University. This is a free service that can be requested for departments/schools or faculties. This storage is not connected to an individual account so files saved here will be available after a staff member has left the University.

More information on Departmental Filestore


Microsoft OneDrive for Business

All staff can use OneDrive for Business as their main personal filestore. OneDrive for Business is best for those who frequently work offsite and who use Office applications (Word, PowerPoint and Excel). OneDrive is available online anytime / anywhere and is the default option to save and store Office documents. Microsoft OneDrive for Business allows staff to upload and store files and access them from anywhere.

By January 2020 all University managed Windows PCs will be upgraded to Windows 10 and Microsoft OneDrive for Business will replace MyFiles and Google Drive as your default personal file storage.

You are provided with up to 5TB storage, but there is a 15GB limit on individual file size. The storage should be used for your own admin and work related data that doesn't need to be shared amongst others. It is also available for transient research data. This is an alternative storage solution to the MyFiles service. You can sign into your OneDrive account to enable saving in Office applications; this allows you to edit and view and share documentation across your devices.

More information on Microsoft OneDrive (Sign-in using your username in the format ab1234@bristol.ac.uk)


Office 365 Groups

Office 365 Groups is a service developed with collaboration in mind. It works with the Office 365 tools you already use so that you can collaborate with your teammates when working on a project plan, writing documents, creating spreadsheets, scheduling meetings, or sending emails. Groups in Office 365 let you choose a set of people that you wish to collaborate with so that you can easily set up a collection of resources for those people to share. This includes a shared file storage service.

For more information visit the Office 365 Groups support documentation

Guidance on what to store in Groups and OneDrive


MyFiles (storing your documents)

Providing storage for individual admin and work related data that doesn’t need to be shared amongst others. There is a quota on individual storage making it unsuitable for storing research data. The service can only be accessed whilst on the University network.

Staff are encouraged to use the Microsoft OneDrive for Business filestore as this offers enhanced accessibility when away from the University.

More information on MyFiles

  • Please note that your Microsoft OneDrive, MyFiles and staff/PGR Google Drive accounts are deleted when you leave the University. You should ensure that any data that needs to be shared or kept is transferred to appropriate locations. For more information see the starters and leavers advice.
  • We hope that the storage options outlined below cover most eventualities, but if you have any data which does not fit into these services then please contact the IT Service Desk.
  • We recommend that all staff complete the Digital Information Management Tutorial - InfoSafe.
  • By January 2020 all University managed Windows PCs will be upgraded to Windows 10 and Microsoft OneDrive for Business will replace MyFiles and Google Drive as your default personal file storage.
  • Departmental Filestore and Staff Intranet Sites will be replaced by Faculty, Divisional and School SharePoint sites by the end of 2020. Find out more about Faculty, Divisional and School Sites.

Research Data Storage Facility (RDSF)

Storage:For research data only and is meant for long term research data storage and access of up to 20 years.

Sharing:The facility has an associated mechanism for the publication of research data via the University Research Data Repository (data.bris.ac.uk/data), both as 'open' or 'controlled' data.

Access:Project PIs need to apply and are then responsible for registering a project and requesting access for individual members.

Research Data Storage Facility(RDSF)


Microsoft OneDrive for Business

All staff and postgraduate research students can use OneDrive for Business as their main personal filestore. OneDrive for Business is best for those who frequently work offsite and who use Office applications (Word, PowerPoint and Excel). OneDrive is available online anytime / anywhere and is the default option to save and store Office documents. Microsoft OneDrive for Business allows staff to upload and store files and access them from anywhere.

By January 2020 all University managed Windows PCs will be upgraded to Windows 10 and Microsoft OneDrive for Business will replace MyFiles and Google Drive as your default personal file storage.

You are provided with up to 5TB storage, but there is a 15GB limit on individual file size. The storage should be used for your own admin and work related data that doesn't need to be shared amongst others. It is also available for transient research data. This is an alternative storage solution to the MyFiles service. You can sign into your OneDrive account to enable saving in Office applications; this allows you to edit and view and share documentation across your devices.

More information on Microsoft OneDrive (Sign-in using your username in the format ab1234@bristol.ac.uk)


Temporary Network Storage Service

IT Services is provides a Network "scratch storage" spaces for some user groups on application. This storage is intended for large volumes of data that is going to be processed and not held for a long period of time.

More information about the Temporary Network Storage Service (Scratch)


Office 365 Groups

Office 365 Groups is a service developed with collaboration in mind. It works with the Office 365 tools you already use so that you can collaborate with your teammates when working on a project plan, writing documents, creating spreadsheets, scheduling meetings, or sending emails. Groups in Office 365 let you choose a set of people that you wish to collaborate with so that you can easily set up a collection of resources for those people to share. This includes a shared file storage service.

For more information visit the Office 365 Groups support documentation

Guidance on what to store in Groups and OneDrive


Computer hard drive - for data processing

For speed, we recommend that data processing happens on the hard drive and that the data/research is then backed up to OneDrive/RDSF as appropriate.