Filestores

  • Please note that your Micorosoft OneDrive, MyFiles and staff/PGR Google Drive accounts are deleted when you leave the University. You should ensure that any data that needs to be shared or kept is transferred to appropriate locations. For more information see the starters and leavers advice.
  • We hope that the storage options outlined below cover most eventualities, but if you have any data which does not fit into these services then please contact the IT Service Desk.

Microsoft OneDrive for Business

Microsoft OneDrive for Business allows you to upload and store files and access them from anywhere. You are provided with 1TB storage, but there is a limit of 10GB for each individual file. You can store your information here and collaborate with others on individual documents or presentations. You can sign into your OneDrive account to enable saving in Office applications; this allows you to edit and view and share documentation across your devices.

More information on Microsoft OneDrive (Sign-in using your username in the format ab1234@bristol.ac.uk)

Google Drive (cloud storage for collaboration)

You can use Google Drive to upload and store any file type and then access them from anywhere. Google Drive is good for the quick creation of documents and to collaborate in real time with colleagues. You can share with people inside and outside the University and have the ability to share large files.

Please note that Google Drive will be replaced in the future by Microsoft OneDrive as part of the Digital Workspace Programme.

More information on Google Drive

MyFiles (storing your documents)

Currently the default for MyDocuments and save on University computers in Libraries and study spaces. MyFiles is for individual work that doesn’t need to be shared amongst others. Content is only available while on the University network. There is a quota on individual storage making it unsuitable for storing research data.

Students are encouraged to use the Microsoft OneDrive for Business filestore as this offers enhanced accessibility when away from the University.

More information on MyFiles

  • Please note that your Micorosoft OneDrive, MyFiles and staff/PGR Google Drive accounts are deleted when you leave the University. You should ensure that any data that needs to be shared or kept is transferred to appropriate locations. For more information see the starters and leavers advice.
  • We hope that the storage options outlined below cover most eventualities, but if you have any data which does not fit into these services then please contact the IT Service Desk.
  • We recommend that all staff complete the Digital Information Management Tutorial - InfoSafe.

Departmental Filestore (sharing internally)

Meant for collaborative admin and work related files where access is needed by multiple people or work areas. This service is for all non-research data within the University. This is a free service that can be requested for departments/schools or faculties. This storage is not connected to an individual account so files saved here will be available after a staff member has left the University.

More information on Departmental Filestore

Microsoft OneDrive for Business

Microsoft OneDrive for Business allows staff to upload and store files and access them from anywhere. You are provided with 1TB storage, but there is a 10GB limit on individual file size. The storage should be used for your own admin and work related data that doesn't need to be shared amongst others. It is also available for transient research data. This is an alternative storage solution to the MyFiles service. You can sign into your OneDrive account to enable saving in Office applications; this allows you to edit and view and share documentation across your devices.

More information on Microsoft OneDrive (Sign-in using your username in the format ab1234@bristol.ac.uk)

MyFiles (storing your documents)

Providing storage for individual admin and work related data that doesn’t need to be shared amongst others. There is a quota on individual storage making it unsuitable for storing research data. The service can only be accessed whilst on the University network.

Students are encouraged to use the Microsoft OneDrive for Business filestore as this offers enhanced accessibility when away from the University.

More information on MyFiles

  • Please note that your Micorosoft OneDrive, MyFiles and staff/PGR Google Drive accounts are deleted when you leave the University. You should ensure that any data that needs to be shared or kept is transferred to appropriate locations. For more information see the starters and leavers advice.
  • We hope that the storage options outlined below cover most eventualities, but if you have any data which does not fit into these services then please contact the IT Service Desk.
  • We recommend that all staff complete the Digital Information Management Tutorial - InfoSafe.

Research Data Storage Facility (RDSF)

Storage:For research data only and is meant for long term research data storage and access of up to 20 years.

Sharing:The facility has an associated mechanism for the publication of research data via the University Research Data Repository (data.bris.ac.uk/data), both as 'open' or 'controlled' data.

Access:Project PIs need to apply and are then responsible for registering a project and requesting access for individual members.

Research Data Storage Facility(RDSF)

Microsoft OneDrive for Business

Microsoft OneDrive for Business allows staff and students to upload and store files and access them from anywhere. You are provided with 1TB storage, but there is a limit of 10GB per individual file. The storage should be used for your own admin and work related data that doesn't need to be shared amongst others. It is also available for transient research data. This is an alternative storage solution to the MyFiles service. You can sign into your OneDrive account to enable saving in Office applications; this allows you to edit and view and share documentation across your devices.

More information on Microsoft OneDrive (Sign-in using your username in the format ab1234@bristol.ac.uk)

Computer hard drive - for data processing

For speed, we recommend that data processing happens on the hard drive and that the data/research is then backed up to OneDrive/RDSF as appropriate.