Personal Information
Screenshot: select this to change personal information settings
- 7.1.1 Full Name
- 7.1.2 Email Address
- 7.1.3 Reply To
- 7.1.4 Signature
- 7.1.5 Multiple Identities
- 7.1.6 Your current time zone
- 7.1.7 Reply Citation
- 7.1.8 Signature options
7.1.1 Full Name
Screenshot: enter you full name or preferred citation here
You should put your entire name here, such as ‘Anne Other’, or your preferred format of address, perhaps a more formal initials and surname format, such as 'A. N. Other' (as in the example above). This is what is shown to your message recipients. If you do not fill this in, the default will be taken from your contact directory on first login, for example, ‘A.N.Other@bristol.ac.uk’. You should check that this default is correct.
7.1.2 Email Address
Screenshot: enter your full email address here
This is your full University email address.
7.1.3 Reply To
Screenshot: enter the address you want replies sent to here
Optional - This is the email address that people will reply to when they reply to your message. If this is different than the email address you are sending from, you can enter it here. This is useful if you want people to reply to, for example, your Yahoo account rather than your University address.
7.1.4 Signature
Screenshot: enter your footer signature here
Optional - Signatures are like adding a footer to your email. It will be added to the bottom of all messages you send when the 'use a signature' checkbox is selected (see Signature options below). You can enter any text here, but it is good practice for it contain a salutation and your contact details.
7.1.5 Multiple Identities
Screenshot: select this option if you want to be able to send from multiple identities
Click this link to edit multiple identities. This is useful if you want to choose between different reply to addresses in various messages (eg you might want replies from one message to go to your University and for the next you might want replies to go to your home email address).
Screenshot: enter alternative identity information here
On the page that appears, you can add as many identities as you like. You will be offered a choice of these when composing a message.
7.1.6 Your current time zone
Screenshot: select your timezone here if sending emails from other countries
If you are accessing webmail from somewhere that is not in the same time zone as Bristol (for example, you might be in another country at a conference) then you can set this to your local time zone. This will result in a more appropriate time and date being set on the emails that you send.
7.1.7 Reply Citation
Screenshot: select reply citation text and styles here
When replying to a message you can chose to have a citation added to the beginning of it, such as "Anne Other wrote:". There are several pre-defined ones or you can create one yourself using the 'User-Defined Citation Start' and 'User-Defined Citation End' fields.
Citation choices are:
-
No Citation
No citation line is pre-pended. -
Author Wrote
This produces the line: “XXWrote:”, inserting the name of the author of the message you are replying to instead of XX. -
Quote Who XML
This produces the line: <quote who="Anne Other">. -
User-Defined
Enables you to define your own citation line using the two ‘User-Defined’ fields. The author's name will be inserted between these two pieces of text.
7.1.8 Signature options
Screenshot: select this to change signature options
Use Signature - Optional - When this checkbox is set it will append the signature defined above, or if you are using multiple identities the appropriate one for the identity currently being used.
Prefix Signature with '--' Line - Optional - When this check box is set it will pre-pend your signature with a line containing two hyphens and a space. Some email applications use this to identify that the remaining text in the email is a signature and therefore it can be removed when replying to a message.