Google apps at Bristol

As part of the Digital Bristol Programme, the University is moving from Google applications to Microsoft Office 365.

  • Staff and PGR Google accounts were closed on the 9th December 2019.
  • How to prepare - for staff [PDF]

  • The majority of taught student Google accounts were closed on the 14th October 2019.
  • How to prepare - for students [PDF]

    NOTE: This move does not apply to students leaving in 2019 or before, or to those who joined after March 2019.
    However, if your course finishes after December 2019 and you are still using Gmail, please contact us.

    If you have read through the relevant guidance but still need support, please see the Any other questions section.

    Google applications and their Microsoft alternatives

    The Google apps below will not be available once the Google accounts are closed, so you should use the Microsoft alternatives.

    Google applications and their Microsoft alternatives
    Google tool Alternative tool Notes
    Google Drive OneDrive for Business or an Office 365 Group Export your files and data from Google Drive into OneDrive:

    Be sure to copy any documents in your "Shared with me" folder to your "My Drive" before you export your files.

    Do not rely on access to shared files if they are owned by a UoB account; please make sure you have your own copy if the file is important to you.

    Google Sheets Microsoft Excel Export data as for Google Drive above.
    Google Docs Microsoft Word Export data as for Google Drive above.
    Google Forms Microsoft Forms Simple secure forms can be created within Microsoft Forms, more complex forms could be recreated using Online Surveys from Jisc, but do check to see if your Faculty, School or Division already has an account with this service.
    Google Drawings Microsoft PowerPoint You may also wish to consider Microsoft Visio, although there is a licence cost for some users (UoB only).

    Additional applications

    The Google applications below can still be used, however you will not have a University Google account associated with them in future.

    Google applications and their alternatives
    Google tool Notes
    Google Search You can carry on using Google search.
    Google Chrome Chrome will not disappear and you can carry on using it.
    Chrome Bookmarks If your bookmarks are tied to your University account in Google Chrome, you can back-up those bookmarks and import them into the copy of Edge on your computer or import them into the copy of Chrome on your computer.
    Google Maps You can continue to find places on Google Maps and use it for route-planning. You could also use Windows Maps, which is preinstalled on all Windows 10 PCs.
    Google Scholar Detailed advice is available.
    Google Analytics/ Data Studio Further advice to follow. If you use these tools and have yet to contact us, please do so as soon as possible.
    YouTube Detailed advice for students on how to migrate content from YouTube.

    Collaborating with external partners

    Guidance is available if you are collaborating with other institutions that are still using Google or have created materials in Google to collaborate with people at other institutions.

    Use of your Google Account to sign in to other sites or apps

    If you have used your University Google Account to log in to third-party sites and apps, you may lose access once Google has been decommissioned. You can check the permissions for your University Google Account and manage any saved passwords in your account.

    Your UoB account should not have been used to set up any Android device. The device will still function but you will not be able to access the apps store or other applications without resetting your device with a new account.

    University advice for using a non-UoB Google account

    • To create a new Google account go to - you can specify an existing email address or choose to create a new Gmail one, but note that you cannot re-use your UoB email address.
    • Use a different password for your Google account than the one you use for your main UoB account.
    • Do not use this or any other personal email account to conduct university business.
    • The account you create with Google will not form a formal contract between them and the University. It will not be suitable for handling personal and sensitive information. Be aware of your obligations under the Outsourcing and Third Party compliance policy if applicable.

    Further information is available on the Information Security website.

    Any other questions

    If you have any questions, please come and chat to us at one of the below sessions or email us.

    Support for staff and PGRs:

    Support for taught students: