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Accounts for general computing facilities are automatically set up for all members of the University, including all employees, undergraduates, postgraduates and associates, but excluding Continuing Education students studying at a rate of less than 60 credits a year. The accounts give access to the services each individual needs which may include the following::
Undergraduates and Postgraduates normally receive details about their computing accounts from their faculty, or in some cases their department, at Registration. If this did not occur, then the details can be obtained from the IT Service Desk.
Employees and Associates should obtain the details from the IT Service Desk. Employees may also be able to obtain their details from their zonal IT team.
When you leave the University, your computing accounts will be removed. See Deregistration from computing facilities for details of the procedures used.
Members of the University are bound to adhere to the University's regulations for the use of computing facilities.
An important regulation is that you must not use an identifier allocated to someone else or allow anyone else to use your username or mail address.
In order to keep your password private, you must change the password initially allocated within 30 days of its issue.
For employees, associates and research postgraduates, the mail address for new users is set to be username@bristol.ac.uk. For example, ab12345@bristol.ac.uk. You can apply to have a personal mailname, based on your initial, given name or known name followed by your surname. If you need to change it again, then you must make a request via the service desk.
Undergraduates and taught postgraduates will be given a mail -for-life email address from google. This will be in the format ab12345@my.bristol.ac.uk. A 'nickname' should be set on registration and can be changed later.
You are able to forward mails to another account, but must fully consider and abide by the security requirements before doing so. It is unlikely that it is appropriate for employees to forward their mail.
Visitors need a record in an administrative database before they are registered to use computing facilities. Visiting staff and postgraduates are normally considered to be honorary members of the University and their departments should make arrangements for their records to be entered in one of the central databases.
Some applicants, such as short-term visitors, fees-only staff or external consultants, might not expect to be included in the databases. However,faculty HR staff are able to create database records for such people who work closely with members of the University and who may require access to University facilities, including computing facilities.
People who are visiting for a very short period (under 3 weeks) may be allocated a visitor username in order to access PCs in public areas during their visit. Some departmental and zonal IT support staff can arrange for visitor usernames to be set up; otherwise visitor usernames may be allocated by the IT Service Desk.
Continuing Education students studying at a rate of less than 60 credits a year may apply for a visitor username from the IT Service Desk in order to access PCs in public areas while they are studying.
There are special forms for those requesting registration on the University's central web server so that they can maintain information for their department (Registration of departmental website managers (Word, 29.5 KB; PDF, 14 KB)) or for the Union or a Union society (Registration of Union publishers (Word, 28 KB; PDF, 12.5 KB)). These forms are available on-line or from the IT Service Desk and must be signed either by the head of department or the Union Campaigns and Communications Officer as appropriate.
SITS access form (Word, 44.5 KB) (for use by staff requiring access to student information for purposes approved by their Head of Department or approved appointee).
Employees and research postgraduates requiring the use of other computing facilities should contact the IT Service Desk.