UoB Print Release on UoB Managed Macs

Note for all users

If you are user of a UoB Managed Mac, UoB Print Release is already available on your machine. This is configured by our software deployment tool, Managed Software Center.

If you are using a personally owned Mac, instructions on how to setup your machine to make use of the UoB Print Release system can be found at Print from your own device (Print Release).

What are the basics I need to know?

Where is the printer?

You can find UoB Print Release in System Preferences > Printers & Scanners:

How do I send a print job?

  • Open a document you want to print
  • Select File > Print
  • Click Print
  • When prompted to authenticate, enter your UoB credentials in the following format:
    • Name: Your UoB username
    • Password: Your UoB password
    • Do not check the "Remember this password..." box until you have tested printing successfully.
  • See this screenshot for an example:

Further advice on basic Print Release usage can be found here.

How do I use this printer?

Technical and licensing restrictions unfortunately dictate that the UoB Print Release queue can only be configured with basic functionality. In order to make use of the full feature set of a UoB Print Release printer, you should proceed to these instructions.

Page size and two-sided printing

The following uses the example of printing a .pdf file via Preview.

The first time you attempt to print to UoB Print Release, you will likely see a print dialog box like this:

These default settings will attempt to print single sided in US Letter format. To enable two-sided printing on A4, you should change the settings in the print dialog box to match this:

Printing a colour document in black and white

The basic functionality of the UoB Print Release setup does not allow colour documents to be sent to the print queue in black and white. However, you can print a colour document in black and white by manually specifying this at the printer.

To do so:

  • Send a colour document to UoB Print Release
  • Login to a UoB Print Release printer
  • Select the job
  • Click Options
  • Open the drop down menu next to Colour mode
  • From the drop down menu, select B/W pages
  • Click Set Options
  • Select the job again
  • Click Print + Delete
  • Click Logout

What if I need more advanced printing features?

If you need more advanced printing features than the default UoB Print Release setup provides, you will need to:

  • Ensure that the Canon printer drivers are installed. You can install these via Managed Software Center by clicking here.
  • Map a new instance of the UoB Print Release queue, using the appropriate driver for the device you are most likely to be using
  • Configure advanced printing options
  • Configure printing presets

Map a new instance of the UoB Print Release queue

  • Browse to System Preferences > Printers & Scanners
  • Click the + icon
  • The first time you do this, you need to add the Advanced button to the Printers & Scanners window. To do so:
    • Hold the Ctrl key and Left click on the toolbar, next to the Windows icon.
    • Select Customize Toolbar...
    • Drag the Advanced button into the toolbar.
    • Click Done
    • You're now ready to add the new instance of the print queue. To do so:
      • Click Advanced
      • Type: Windows printer via spoolss
      • Device: Another Device
      • URL: smb://is-print3.pcr.bris.ac.uk/Print_Release_Mac
      • Name: UoB Print Release (with model specific driver)
      • Location: UoB Print Release (with model specific driver)
      • Use: Select Software...
    • You will be presented with a list of drivers for Canon printers. You should locate the driver that corresponds to the model of Canon printer that you are most likely to be using. In most cases, this is likely to be:
      • Canon iR-ADV C5235-5240 PS
      • Click OK
    • The configured window should look like this:
    • Click Add
    • You will be presented with this dialog:
    • Click Continue
    • Configure advanced printing options

      The following uses the example of printing a .pdf via Preview.

      • Open a .pdf in Preview
      • Select File > Print
      • From the Printer drop down menu, select the new instance of the UoB Print Release queue that you mapped in the previous step (i.e. UoB Print Release (with model specific driver)).
      • Advanced printing features are available from the Preview drop down menu.
    • For example, to set a colour document to print in black and white:
      • Select Printer Features
      • Under Feature Sets, select Quality
      • Set Color Mode to Black and White
      • Click Print
    • The configured print dialog should look like:

    Save your settings as a Preset

    You may now save these convenient settings as a Printing Preset. To do so:

    • Open the drop down menu next to Presets
    • Select Save Current Settings as Preset...

    You will be presented with the Save Preset dialog box:

    • Name your Preset something descriptive, such as A4, colour, stapling
    • Under Preset available for: select Only this printer
    • Click OK
    • Your configured Save Preset dialog may look like this: