Honorary staff appointments (with or without academic status) in academic departments are usually maintained by the Faculty Offices1. New honorary staff appointments and changes to existing appointments can be requested by filling in the appropriate honorary staff record form and submitting it to the relevant Faculty contact. The Faculty Offices will forward honorary staff details to the library so that these staff can receive library cards as needed. Faculty managers are each responsible for the authorisation of PIMS users in their faculty.
Some large divisions in Support Services (eg, Estates Office, Information Services)2 have authorised PIMS users who maintain their local honorary staff records. The remainder of Support Services' honorary staff appointments are maintained by the Academic Registry.
New honorary staff appointments and changes to existing appointments can be requested by filling in the appropriate form and submitting it to the relevant administrator or to the Academic Registry, who will enter their information into PIMS.
Where an honorary appointment without academic status is being set up for an agency temporary worker, managers should ensure that they have obtained any necessary approvals through the Practical Steps process (see section 3.2 of the Guide to successful selection and recruitment).
For further information, please contact the HR Systems team.
1 Designated security is available to allow authorised faculty/departmental PIMS users to enter and update honorary staff records. PIMS access must be requested before attending PIMS training.
2 If other Support Services divisions wish to maintain their own honorary staff records on PIMS, they should contact Jill Jones, HR Systems Manager.
