HUMAN RESOURCES

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Interview expense claim policy

Where a candidate is attending a job interview and is travelling from outside a 30 mile radius of Bristol, the University will normally reimburse for reasonable travel and, if applicable, accommodation costs (from the interview expenses budget held by HR). This will normally be for the individual candidate and the University will not be able to meet any costs for anyone else travelling with them.

Travel

The following will normally be reimbursed:

• Public transport from within the UK to the value of standard rail or coach fares or, where more economical overall, the standard fares for domestic flights;
• Bus or taxi fares associated with the journey to and from the University, excluding long-distance taxi fares;
• Private or hire car travel at 45p per mile, plus parking costs;
• Standard fare flights from outside the UK. Applicants should seek the best value flight possible and the University reserves the right to only pay up to this value where it is exceeded.

Accommodation and associated expenses

Where an overnight stay is necessary and the University has not arranged and paid for the accommodation on its own account, the University will reimburse reasonable single occupancy bed and breakfast hotel accommodation. There are a number of hotels providing good quality accommodation at reasonable rates close to the University, including the following:  

• The Avon Gorge Hotel
• The Clifton Hotels Group
• Hotel Ibis Bristol
• Premier Inn Bristol
• The Regency Bristol
• Victoria Square Hotel

Costs for meals will be reimbursed to a maximum of £5 for lunch and £15 for dinner. This excludes the purchase of alcoholic drinks.

Any additional expenses (e.g. newspapers, telephone calls etc.) will not be reimbursed.

Submitting an expenses claim

Expense claims must be submitted on the University's Interview Expense Claim Form.(PDF) Applicants should send their completed expenses form and tickets/ receipts to the HR contact for the vacancy to be authorised. A BACS payment will be made or a cheque payment will be sent to the candidate address specified on the form by the Finance Office.  

Please note, expense claims can only be processed where they are fully completed and accompanied by the appropriate tickets and original receipts confirming date of travel, accommodation or purchase and cost. Bank statement or credit/debit card receipts cannot be accepted as evidence of expense.

Any queries regarding an expenses claim should be made to recruitment@bristol.ac.uk

Please note:-

The University's HR Resourcing Manager's decision is final in relation to interview expenses. The University reserves the right not to pay the expenses of a candidate who is offered employment but declines to accept it where the reason(s) for non acceptance are relating to issues not disclosed to the University prior to the interview.