Roles requiring a DBS check

Roles requiring a Disclosure and Barring Service (DBS) check

The University is only permitted and required to carry out a DBS check for roles engaged in regulated activity or otherwise identified in relevant legislation, as prescribed in the DBS guidance on types of criminal records check. Human Resources has worked with schools and departments to identify the list below of the types of roles across the University that require a DBS check, cross-checked with the DBS guidance above. Such posts are formally flagged as requiring a DBS check as part of the recruitment process.

Please note: where a role has some limited, short-term or supervised contact with children or adults in a vulnerable situation (for instance for work experience placements, summer schools, undertaking normal teaching duties or carrying out standard out-reach activities) this is unlikely to meet the definition of regulated activity and so would not be subject to a DBS check.

If a role is not covered by the list below, or you require further clarification on whether a role falls within the requirement for a DBS check, then please contact Richard Boyce, Resourcing Manager to discuss further.

Department/ type of role  

Protection of Freedoms Act 2012 - regulated activity

Enhanced + barred list check

Safeguarding Vulnerable Groups Act 2006 - regulated activity

Enhanced check

Listed in Rehabilitation of Offenders Act (Exceptions Order) 1975 and the Police Act 1997

Enhanced check

Listed in Rehabilitation of Offenders Act (Exceptions Order) 1975

Standard check

Academic roles (Pathway 1, 3 and Hourly Paid Teachers)

Those who are formally designated as Personal Tutors for students aged under-18.

Yes

 

 

 

Otherwise, only roles that involve regulated activity, assessed on a case-by-case basis.

Yes

 

 

 

ALSPAC roles

Fieldworkers (children)

 

Yes

 

 

Communications and Participation Team

 

Yes

 

 

Records Linkage (Pearl) Team  

Yes

   
Direct line managers/ supervisors of the above roles

 

Yes

 

 

Animal Services Unit

Position regarding DBS checks and security vetting tbc        

Centre for Sport Exercise and Health roles

Health and Fitness Advisers (including casual and freelance staff)

Yes

     
Sports Coaches  (including casual and freelance staff)

Yes

     
Physiotherapists, Chiropodists and other Therapists  (including casual and freelance staff)

Yes

 

 

 

Swimming Pool roles (including casual and freelance staff)

Yes

 

 

 

Direct line managers/ supervisors of the above roles

Yes

 

 

 

Chaplaincy roles

Chaplains who are regularly on the duty resident rota (and direct line manager/ supervisor). If the individual has had a DBS check carried out by their denomination then a further check will not be required.  

Yes

 

 

 

Clinical academic, nursing and research roles

Any regulated activity in the role relating to clinical work carried out as part of an honorary contract with an NHS organisation, in which case the NHS employer will carry out the DBS check. Otherwise, only roles that involve  regulated activity undertaken as part of their UoB duties, assessed on a case-by-case basis (and direct line manager/ supervisor), or where the DBS check is required in order to obtain an NHS Research Passport.

Yes

 

 

 

Deaf Studies roles

Interpreters

 

tbc

 

 

Field workers

Roles that involve regulated activity (and direct line manager/ supervisor), assessed on a case-by-case basis, or where the DBS check is required in order to obtain an NHS Research Passport.

Yes

 

 

 

Roles that meet the 'old' (2006) definition of regulated activity  

Yes

   

Halls of Residence roles

Only the following roles in Halls that house students aged under-18:

 

 

 

 

Hall Tutors

Yes

 

 

 

Senior Residents

Yes

 

 

 

Wardens

Yes

 

 

 

Deputy and Sub Wardens

Yes

 

 

 

Other roles (eg administrative) that involve regulated activity, assessed on a case-by-case basis

Yes

 

 

 

Direct line managers/ supervisors of the above roles

Yes

 

 

 

Personal Tutors

Only those who are formally designated as Personal Tutors for students aged under-18.

Yes

 

 

 

Research roles (Academic Pathway 2)

Only roles that involve regulated activity (and direct line manager/ supervisor), assessed on a case-by-case basis, or where the DBS check is required in order to obtain an NHS Research Passport.

Yes

 

 

 

Roles that meet the 'old' (2006) definition of regulated activity  

Yes

   

Security Services

All Security Services roles

 

Yes

   

Staff and Student Counsellor roles

Staff counsellors (including casual, freelance and volunteer staff)

Yes

 

 

 

Student counsellors (including casual, freelance and volunteer staff)

Yes

 

 

 

Administrators with client contact 

 

Yes

 

 

Direct line managers/ supervisors of the above roles

Yes

 

 

 

Student Health Service roles

Clinical roles (including locum staff)

Yes

 

 

 

Nursing roles (including bank staff)

Yes

     
Direct line managers/ supervisors of the above roles

Yes

 

 

 

Trial Coordinators

Only roles that involve regulated activity, assessed on a case-by-case basis (and direct line manager/ supervisor), or where the DBS check is required in order to obtain an NHS Research Passport.

Yes

 

 

 

Roles that meet the 'old' (2006) definition of regulated activity  

Yes

   

Vulnerable Students Support Service

Head of Divisional Office, Student Services Yes      
Student Services Officer, Student Services Divisional Office Yes      
  Yes